Executive Assistant & Office Manager

Maven Recruiting Group; San Francisco (CA); On-site; USD 150,000 - 170,000; Full time

Job summary

Maven Recruiting Group in San Francisco is seeking an Executive Assistant / Office Manager to support the Founder & CEO. This high-impact role blends executive support, office leadership, and hands-on operations as the company scales, with five days onsite.

You will manage complex calendars, coordinate travel, liaise with investors and board members, and oversee vendor relations to keep the office productive and welcoming during rapid growth.

Qualifications

• 5+ years of experience supporting senior executives, founders, or C-level leadership.
• Startup or high-growth company experience strongly preferred.
• Excellent organizational skills with attention to detail and follow-through.

Responsibilities

• Provide high-level executive support to the Founder & CEO, including calendar management, meeting coordination, and priority management.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Act as a liaison between the CEO and internal/external stakeholders with professionalism and discretion.
• Support board meetings, investor meetings, leadership offsites, and executive-level events.
• Own day-to-day office operations, ensuring a productive, organized workplace.
• Oversee office vendors, supplies, facilities coordination, and workplace services.

Skills

Calendar management

Travel coordination

Stakeholder communication

Office operations

Vendor management

Project management

Startup experience

Tools

Google Workspace

Slack

Job description

The Role: Executive Assistant / Office Manager

Location: San Francisco, CA | 5 days onsite

Compensation: $150,000 - 170,000 base salary DOE + equity + benefits

A fast-growing Series A AI company is seeking a polished and highly capable Executive Assistant / Office Manager to support its Founder & CEO while helping build the operational foundation for the next phase of growth. This is a high-impact role for someone who thrives in entrepreneurial environments, enjoys creating structure from ambiguity, and can seamlessly move between executive support, office leadership, and day-to-day operations.

The ideal candidate is a self-starter with exceptional judgment, strong business acumen, and the ability to confidently interact with investors, board members, customers, and other high-profile stakeholders. This person will be a trusted partner to the Founder & CEO, ensuring priorities stay on track while fostering an organized, efficient, and welcoming office environment.

About The Role

As the Executive Assistant / Office Manager, you will serve as the operational backbone of the San Francisco headquarters. You'll manage complex executive support responsibilities while owning key office functions that help the team scale effectively. This role is perfect for someone who loves wearing multiple hats, solving problems before they arise, and playing a critical role in a company's growth journey.

Key Responsibilities

• Provide high-level executive support to the Founder & CEO, including complex calendar management, meeting coordination, and priority management
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Act as a liaison between the CEO and internal/external stakeholders, exercising professionalism and discretion at all times
• Support board meetings, investor meetings, leadership offsites, and executive-level events
• Manage confidential information and sensitive communications with sound judgment
• Own day-to-day office operations, ensuring a productive, organized, and engaging workplace experience
• Oversee office vendors, supplies, facilities coordination, and workplace services

Ideal Candidate

• 5+ years of experience supporting senior executives, founders, or C-level leadership in a fast-paced environment
• Previous startup or high-growth company experience strongly preferred
• Comfortable operating in an evolving environment where priorities can shift quickly
• Exceptionally organized with outstanding attention to detail and follow-through
• Strong executive presence with the ability to interact confidently with investors, board members, clients, and senior leaders
• Highly resourceful, proactive, and capable of working independently
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities while maintaining a high level of professionalism
• Positive, low-ego team player who enjoys building processes and helping organizations scale
• Proficient with Google Workspace, Slack, and modern productivity tools

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.