Executive Assistant

West Coast Careers; Redmond (WA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Full benefits package

PTO

401(k) retirement plan

Job summary

West Coast Careers is seeking an organized, proactive Executive Assistant to provide high-level support to executive leadership in Redmond, WA. The role blends traditional executive assistance with AI-forward workflows to enhance productivity and efficiency.

The ideal candidate has 3+ years of EA experience, strong calendar/travel management skills, and comfort using AI tools like ChatGPT, Claude, and Copilot. Onsite presence in Redmond is required with flexibility for executive schedules.

Qualifications

• 3+ years of executive assistant experience supporting a CEO or senior leadership.
• Proven ability to manage complex calendars and travel.
• Hands-on experience with AI tools such as ChatGPT, Claude, Copilot.
• Strong technical aptitude with AI automation.
• Proficiency with Google Workspace, Microsoft Office, Slack and virtual meeting tools.
• Excellent organizational skills and written/verbal communication.
• Sound judgment and discretion handling confidential matters.
• Proactive, independent, and adaptable while supporting dynamic priorities.
• Reliably onsite in Redmond, WA.

Responsibilities

• Manage complex executive calendars and meetings and resolve scheduling conflicts.
• Arrange domestic and international travel including flights and itineraries.
• Prepare agendas, presentations, and executive communications.
• Track initiatives and follow-ups to keep priorities moving.
• Serve as liaison between executives, staff, clients, and partners.
• Coordinate leadership meetings and company events; support executive priorities.

Skills

Executive support

Calendar management

Travel planning

AI tools

Productivity tools

Communication

Tools

ChatGPT

Claude

Microsoft Copilot

Google Workspace

Microsoft Office

Slack

Job description

About the Opportunity

We are seeking a highly organized, proactive, and technology-savvy Executive Assistant to provide high-level support to executive leadership within a fast-paced, growing organization.

This is an opportunity for an experienced professional who combines traditional executive support expertise with a modern, AI-forward approach to getting things done. The ideal candidate is resourceful, adaptable, and comfortable using artificial intelligence and emerging technologies to improve productivity, simplify workflows, and help leadership operate more efficiently.

Experience in a startup, high-growth company, or technology environment is preferred. We are looking for someone who takes initiative, anticipates needs, exercises sound judgment, and thrives in an environment where priorities can evolve quickly.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and competing priorities.

• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense tracking.

• Prepare meeting agendas, presentations, correspondence, research, and other executive-level materials.

• Track key initiatives, deadlines, and follow-up items to keep priorities moving forward.

• Serve as a professional liaison between executive leadership, employees, clients, and external partners.

• Handle confidential information with discretion and maintain organized records and communication systems.

• Coordinate leadership meetings, company events, offsites, and special projects.

• Partner with internal teams to support executive priorities and day-to-day business operations.

• Use AI tools to streamline research, summarize information, draft communications, prepare for meetings, and improve administrative efficiency.

• Identify opportunities to automate repetitive tasks, enhance workflows, and introduce practical technology solutions.

• Stay current with emerging AI capabilities and recommend tools that improve productivity while protecting sensitive information.

• Provide general operational and administrative support as the organization continues to grow.

Qualifications

• At least 3 years of Executive Assistant experience, ideally supporting a CEO, founder, C-suite executive, or senior leadership team.

• Demonstrated ability to manage complex calendars, travel arrangements, executive communications, and multiple competing priorities.

• Hands-on experience using AI tools such as ChatGPT, Claude, Microsoft Copilot, or comparable platforms in a professional setting.

• Strong technical aptitude and an interest in applying AI and automation to everyday business processes.

• Proficiency with modern productivity and collaboration tools, such as Google Workspace, Microsoft Office, Slack, and virtual meeting platforms.

• Excellent organizational skills, attention to detail, and written and verbal communication abilities.

• Sound judgment, professionalism, and a high level of discretion when handling confidential matters.

• A proactive, solutions-oriented mindset with the ability to anticipate needs and work independently.

• Flexibility and adaptability in a dynamic environment where priorities may shift.

• Reliable availability to work onsite in Redmond, WA, with flexibility to accommodate executive schedules and business needs.

Preferred Experience

• Executive support experience within a startup, high-growth organization, or technology company.

• Experience supporting founders or multiple senior executives in a fast-moving business environment.

• Familiarity with AI-enabled productivity, workflow automation, and organizational tools.

• Experience coordinating international travel, executive events, strategic meetings, and special projects.

• A track record of improving administrative processes, introducing efficiencies, or implementing new tools and systems.

What Makes Someone Successful in This Role?

The right person will be a trusted partner to executive leadership, someone who stays several steps ahead, communicates clearly, and brings structure to a busy environment. They will use sound judgment, embrace new technology, and look for better ways to accomplish routine tasks without sacrificing accuracy, confidentiality, or quality.

Compensation & Benefits

• Annual salary of $90,000–$110,000, depending on experience.

• Full benefits package.

• Paid time off (PTO).

• 401(k) retirement plan.

Work Arrangement

This is an onsite position in Redmond, WA. Candidates must be dependable, comfortable working in person, and flexible with working hours to support executive and business needs.