Executive Assistant / Office Manager

Maven Recruiting Group; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Competitive benefits

Onsite in San Francisco

Job summary

Maven Recruiting Group in San Francisco is seeking an experienced Executive Assistant / Office Manager to partner with our leadership team and keep a fast-growing startup running smoothly. You’ll manage complex calendars, travel, office operations, vendors, events, onboarding, and cross-functional projects in a dynamic, ambiguous environment.

Ideal candidates bring 5+ years in executive support or startup operations, a knack for building scalable processes, and superb organizational and

Qualifications

• 5+ years of executive support or startup operations experience.
• Strong organizational skills and the ability to manage multiple priorities.

Responsibilities

• Provide high-level executive support, including complex calendar management, meeting coordination, and travel planning
• Serve as a strategic partner by anticipating needs, managing priorities, and ensuring leaders are prepared for upcoming commitments
• Oversee day-to-day office operations, creating a productive, organized, and welcoming workplace environment
• Build and implement systems, processes, and operational workflows that can scale alongside company growth
• Manage office vendors, supplies, facilities-related needs, and workplace initiatives
• Coordinate team events, all-hands meetings, offsites, and company celebrations
• Assist with onboarding logistics and help deliver an exceptional employee experience for new hires
• Support special projects and cross-functional initiatives as the company continues to evolve
• Act as a go-to resource for employees, helping solve problems and streamline operations across the office

Skills

Executive support

Office management

Startup operations

Calendar management

Travel planning

Vendor management

Event coordination

Communication

Job description

The Role:

Executive Assistant / Office Manager

Location:

San Francisco, CA (5 days onsite)

Compensation:

$120,000 - $150,000 base salary DOE + competitive benefits

Industry:

Early Stage AI Startup

A rapidly growing early-stage startup is seeking an Executive Assistant / Office Manager to join its team during an exciting period of hypergrowth. This is an incredible opportunity for a dynamic and entrepreneurial professional who loves wearing multiple hats, building systems from the ground up, and creating structure in a fast-moving environment. The ideal candidate is equally energized by providing best-in-class executive support and cultivating an office experience that helps employees do their best work.

This role is perfect for a startup-savvy Executive Assistant who thrives in ambiguity, enjoys solving problems before they arise, and wants a seat at the table as the company scales. You'll have the opportunity to make a tangible impact across the organization while partnering closely with leadership and helping shape the future of the business.

About The Role

As the Executive Assistant / Office Manager, you'll serve as a trusted partner to company leadership while also acting as the driving force behind daily office operations. From managing complex calendars and coordinating travel to implementing processes and building scalable systems, you'll play a central role in keeping both executives and the broader organization running smoothly.

The ideal candidate is proactive, resourceful, and excited by the challenge of helping an early-stage company grow. You should enjoy creating order out of chaos, thinking several steps ahead, and jumping in wherever needed to support the team.

Key Responsibilities

• Provide high-level executive support, including complex calendar management, meeting coordination, and travel planning
• Serve as a strategic partner by anticipating needs, managing priorities, and ensuring leaders are prepared for upcoming commitments
• Oversee day-to-day office operations, creating a productive, organized, and welcoming workplace environment
• Build and implement systems, processes, and operational workflows that can scale alongside company growth
• Manage office vendors, supplies, facilities-related needs, and workplace initiatives
• Coordinate team events, all-hands meetings, offsites, and company celebrations
• Assist with onboarding logistics and help deliver an exceptional employee experience for new hires
• Support special projects and cross-functional initiatives as the company continues to evolve
• Act as a go-to resource for employees, helping solve problems and streamline operations across the office

Ideal Candidate

• 5+ years of executive support, office management, or startup operations experience
• Prior experience working in a startup or high-growth environment strongly preferred
• Passionate about building processes, improving workflows, and creating operational excellence
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Proactive, resourceful, and highly adaptable in a fast-changing environment
• Strong communication skills and a collaborative, team-first mindset
• Comfortable navigating ambiguity and taking ownership with minimal direction
• Excited to contribute beyond traditional executive support responsibilities and help shape company culture

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.