Personal Assistant

Theadventuremarketing; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Avalonvi is seeking a reliable Personal Assistant to support daily administrative activities, scheduling, and business-related tasks in a fast-paced environment. The role emphasizes organization, professional communication, and attention to detail to help drive customer and business development initiatives.

The ideal candidate will manage multiple priorities, maintain confidentiality, and participate in ongoing training to grow with the company.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail.
• Ability to manage multiple priorities efficiently.
• Professional, dependable, and service-oriented attitude.
• Strong problem-solving and follow-through skills.
• Reliable, adaptable, and self-motivated.
• Previous administrative, customer service, sales, or personal assistant experience is a plus but not required.

Responsibilities

• Assist with daily scheduling, appointments, and administrative activities.
• Organize documents, correspondence, and important information.
• Coordinate meetings, events, and business-related activities.
• Respond to routine phone calls, emails, and inquiries professionally.
• Prepare materials and information for meetings and presentations.
• Support promotional, customer engagement, and business development activities.
• Coordinate with team members, customers, and external contacts as needed.
• Help prioritize daily tasks and ensure deadlines are met.
• Maintain confidentiality and professionalism when handling business information.
• Participate in ongoing training and professional development.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Professional demeanor

Problem-solving

Adaptability

Customer service experience

Education

High school diploma or equivalent

Job description

About Us

AtAvalonvi, we specialize in strategic, real-world marketing solutionsthat help brands connect with people where it matters most — face toface, in physical spaces, and through impactful brand experiences.Frombrand positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens.

Job Summary

We are seeking a reliable and highly organized Personal Assistant to support daily administrative activities, scheduling, communication, and business-related tasks. This role is ideal for individuals who are detail-oriented, professional, adaptable, and comfortable managing multiple priorities while supporting customer and business development activities.

Responsibilities

• Assist with daily scheduling, appointments, and administrative activities.
• Organize documents, correspondence, and important information.
• Coordinate meetings, events, and business-related activities.
• Respond to routine phone calls, emails, and inquiries professionally.
• Prepare materials and information for meetings and presentations.
• Support promotional, customer engagement, and business development activities.
• Coordinate with team members, customers, and external contacts as needed.
• Help prioritize daily tasks and ensure deadlines are met.
• Maintain confidentiality and professionalism when handling business information.
• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail.
• Ability to manage multiple priorities efficiently.
• Professional, dependable, and service-oriented attitude.
• Strong problem-solving and follow-through skills.
• Reliable, adaptable, and self-motivated.
• Previous administrative, customer service, sales, or personal assistant experience is a plus but not required.