Personal Assistant

Green Gold Group; North Brookfield (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A dynamic organization in North Brookfield is seeking a highly organized Personal Assistant to provide administrative support to the Director of Sales and Marketing. The successful candidate will manage communications, coordinate schedules, and ensure smooth daily operations. Key qualifications include proficiency in Microsoft Office and strong organizational skills. This role is vital in maintaining professional and effective communication with stakeholders, making it an exciting opportunity for those looking to support executive leadership in a fast-paced environment.

Qualifications

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational and time management skills.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Serve as the primary contact for the Director of Sales and Marketing.
• Manage incoming communications, including calls and emails.
• Coordinate and manage calendars for leadership.

Skills

Proficiency in Microsoft Office Suite

Exceptional organizational skills

Strong multitasking ability

Excellent verbal and written communication skills

High level of discretion and confidentiality

Attention to detail

Job description

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to the Director of Sales and Marketing and senior leadership. This role is critical in ensuring the efficient use of leadership time, maintaining seamless communication, and supporting day-to-day operational needs.

The ideal candidate is detail-oriented, adaptable, and capable of managing a wide range of responsibilities in a fast-paced environment while maintaining professionalism and confidentiality.

Key Responsibilities

• Serve as the primary point of contact between the Director of Sales and Marketing and internal/external stakeholders
• Manage and screen incoming communications, including calls, emails, and inquiries, responding or escalating as appropriate
• Oversee email management, ensuring timely and appropriate follow-up on all correspondence
• Coordinate and manage calendars, including scheduling meetings, appointments, and travel as needed
• Organize and prepare materials for meetings, ensuring leadership is fully briefed and prepared
• Handle requests and communications with a high level of professionalism and discretion
• Prepare reports, presentations, and briefing documents
• Maintain organized office systems, including data management and filing
• Support day-to-day administrative functions to ensure smooth business operations
• Perform additional administrative duties as required

Additional Responsibilities

• Provide administrative support backup for Sales & Marketing operations
• Assist with general office management responsibilities as needed
• Support HR-related administrative tasks when required

Qualifications & Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time management skills
• Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment
• Excellent verbal and written communication skills
• High level of discretion, professionalism, and confidentiality
• Strong attention to detail and problem-solving abilities

Preferred Attributes

• Ability to anticipate needs and act proactively
• Strong interpersonal skills and ability to work cross-functionally
• Comfortable working independently while supporting executive-level leadership