Personal Assistant

Avalonvi; Phoenix (AZ); On-site; USD 38,000 - 62,000; Full time

Job summary

Avalonvi is seeking a reliable and highly organized Personal Assistant to support daily administrative activities, scheduling, communication, and business-related tasks. This role suits individuals who are detail-oriented, professional, adaptable, and capable of managing multiple priorities while supporting customer and business development efforts.

The position involves coordinating meetings, handling routine inquiries, preparing meeting materials, and contributing to promotional activities.

Qualifications

• Detail-oriented, organized and professional.
• Excellent written and verbal communication.
• Able to manage multiple priorities with minimal supervision.
• Strong time management and scheduling abilities.
• Discretion in handling confidential information.

Responsibilities

• Assist with daily scheduling and administrative activities.
• Organize documents, correspondence, and information.
• Coordinate meetings, events, and business-related activities.
• Respond to routine calls, emails, and inquiries professionally.
• Prepare materials for meetings and presentations.
• Support promotional, customer engagement, and business development activities.
• Coordinate with team members, customers, and external contacts as needed.
• Help prioritize daily tasks and meet deadlines.
• Maintain confidentiality and professionalism.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Professional demeanor

Problem-solving

Reliability & adaptability

Customer service orientation

Education

High school diploma or equivalent

Job description

About Us

AtAvalonvi, we specialize in strategic, real-world marketing solutions that help brands connect with people where it matters most - face toface, in physical spaces, and through impactful brand experiences.Frombrand positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens.

Job Summary

We are seeking a reliable and highly organized Personal Assistant to support daily administrative activities, scheduling, communication, and business-related tasks. This role is ideal for individuals who are detail-oriented, professional, adaptable, and comfortable managing multiple priorities while supporting customer and business development activities.

Responsibilities

• Assist with daily scheduling, appointments, and administrative activities.


• Organize documents, correspondence, and important information.


• Coordinate meetings, events, and business-related activities.


• Respond to routine phone calls, emails, and inquiries professionally.


• Prepare materials and information for meetings and presentations.


• Support promotional, customer engagement, and business development activities.


• Coordinate with team members, customers, and external contacts as needed.


• Help prioritize daily tasks and ensure deadlines are met.


• Maintain confidentiality and professionalism when handling business information.


• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.


• Strong organizational and time management skills.


• Excellent communication and interpersonal abilities.


• Strong attention to detail.


• Ability to manage multiple priorities efficiently.


• Professional, dependable, and service-oriented attitude.


• Strong problem-solving and follow-through skills.


• Reliable, adaptable, and self-motivated.


• Previous administrative, customer service, sales, or personal assistant experience is a plus but not required.