Personal Assistant

California People Search, Inc.; Palo Alto (CA); On-site; USD 65,000 - 105,000; Full time

Job summary

California People Search, Inc. is seeking a highly organized Personal Assistant to support a private principal with a biotechnology and investing background in Palo Alto, CA.

The role blends executive support, personal assistance, and business-related responsibilities with a flexible schedule beyond a traditional 8–5. Responsibilities include managing calendars, researching opportunities, coordinating meetings and personal appointments, and assisting with errands and transportation.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Family Office Assistant, or in a similar role.

Responsibilities

• Manage business and personal calendars, appointments, and scheduling.
• Conduct research on companies, industries, and potential investment opportunities.
• Coordinate meetings, reservations, and personal appointments.
• Assist with occasional errands and transportation to appointments or meetings.
• Track important commitments, follow-ups, and administrative matters.
• Provide confidential, proactive support to ensure smooth day-to-day operations.

Skills

Executive support

Organization

Communication

Research

Driving

Job description

We are seeking a highly organized, trustworthy, and proactive Personal Assistant to support a private principal with a background in biotechnology and investing.

This is a unique opportunity for an experienced assistant who enjoys a combination of executive support, personal assistance, and business-related responsibilities, without the rigidity of a traditional 8–5 corporate schedule.

Key Responsibilities:

• Manage business and personal calendars, appointments, and scheduling.
• Conduct research on companies, industries, and potential investment opportunities.
• Coordinate meetings, reservations, and personal appointments.
• Assist with occasional errands and transportation to appointments or meetings.
• Track important commitments, follow-ups, and administrative matters.
• Provide confidential, proactive support to ensure smooth day-to-day operations.

What We're Looking For:

• Experience as an Executive Assistant, Personal Assistant, Family Office Assistant, or in a similar role.
• Excellent organizational, communication, and multitasking skills.
• Strong research capabilities and an interest in business or investing.
• A valid driver's license, clean driving record, and willingness to assist with transportation.
• Someone dependable, discreet, resourceful, and comfortable working independently.