Personal Assistant

Madison-Davis; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Madison-Davis, LLC in New York, NY seeks a poised Personal Assistant to support an executive across personal, professional, and lifestyle needs. The role demands discretion, proactive problem-solving, and strong organizational skills in a fast-paced setting.

The ideal candidate will manage calendars, travel, and correspondence while handling sensitive information with integrity and delivering complex multi-task support with attention to detail.

Qualifications

• Strong educational background.
• Excellent communication skills.
• Exceptional discretion and integrity.

Responsibilities

• Coordinate personal and professional commitments, including appointments and daily logistics.
• Arrange domestic and international travel with detailed itineraries.
• Maintain calendars, prepare agendas, and coordinate events.
• Oversee wardrobe organization and personal shopping as needed.
• Provide general administrative support, data entry, and document organization.
• Track key dates and deadlines to keep projects on schedule.
• Maintain clear communication with team members for coordination.
• Monitor social media accounts and support online engagement.

Job description

Title: Personal Assistant Office Status: On-Site Pay Rate: $80k-$120k Contract Length: Permanent

ABOUT THE ROLE

An accomplished executive is seeking a bright, highly organized, and proactive Personal Assistant to provide comprehensive support across personal, professional, and lifestyle-related needs. This opportunity is well suited to an intellectually curious, resourceful individual who demonstrates strong academic ability, sound judgment, exceptional discretion, and the initiative to anticipate needs and solve problems independently. The ideal candidate will have a strong educational background, excellent communication skills, and a hands‑on approach to managing competing priorities in a fast‑paced environment. Someone who takes pride in execution, enjoys variety, and approaches every responsibility with care regardless of size or complexity will thrive in this role.

RESPONSIBILITIES

• Coordinate personal and professional commitments, including appointments, reservations, household requests, and day-to-day logistics.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Maintain calendars, organize schedules, prepare agendas, and coordinate events while balancing shifting priorities.
• Oversee wardrobe organization and upkeep, including personal shopping, procurement, and preparation for everyday needs and special occasions.
• Provide general administrative support, including data entry, document organization, correspondence, meeting notes, and other office tasks.
• Track assignments, key dates, and deadlines to ensure commitments and ongoing projects remain organized and on schedule.
• Maintain clear communication with relevant team members to support coordination and follow-through across responsibilities.
• Monitor and assist with social media accounts, supporting online engagement and growth across established and emerging platforms.
• Handle sensitive personal and professional information with the highest levels of integrity, confidentiality, and discretion.
• Take ownership of additional personal, administrative, and creative projects as needed.