Personal Assistant

DogLab TX; Spring (TX); Presencial; USD 52.000 - 74.000; Jornada completa

Descripción de la vacante

DogLab TX is seeking a dynamic Personal Assistant to provide executive support and administrative excellence for our leadership team in Spring, Texas. This role emphasizes calendar management, communication optimization, and flawless coordination of travel and meetings.

You will handle confidential information with discretion, assist with light bookkeeping, and help organize company events. The ideal candidate is proactive, highly organized, and customer-service oriented, thriving in a

Formación

• + Experience as Personal Assistant or executive support with strong organizational skills.
• + Proficiency in Microsoft Office Suite and data entry tools.
• + Excellent typing speed and strong writing skills for documentation.
• + Ability to manage multiple priorities in a fast-paced environment.
• + Experience in event planning and coordinating corporate or social events.
• + Familiarity with office management, filing, front desk operations, and multi-line phones.
• + Technical proficiency with video conferencing tools (Zoom, Teams), and calendar management tools like Outlook.
• + Excellent communication and professional phone etiquette.
• + Discretion handling confidential information.

Responsabilidades

• Manage and coordinate executive calendars, meetings, and travel arrangements with precision.
• Prepare and proofread correspondence, reports, and presentations using Microsoft Office and transcription tools.
• Organize events and conferences from planning to execution with seamless logistics.
• Handle confidential information with discretion and maintain accurate filing systems.
• Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing and expenses.
• Coordinate cross-department projects by tracking deadlines and preparing agendas.
• Manage communications via phone, video conferencing, and internal messaging.

Conocimientos

Calendar management

Event planning

Data entry

Communication

Discretion

Office administration

Typing speed

Proofreading

Travel logistics

Herramientas

Microsoft Office

QuickBooks

DocuSign

Zoom

Microsoft Teams

Outlook Calendar

Descripción del empleo

Description

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, meticulous attention to detail, and a passion for delivering outstanding service. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization dedicated to excellence and growth.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements with precision and efficiency
• Prepare, proofread, and transcribe correspondence, reports, and presentations using productivity software such as Microsoft Office and transcription tools
• Organize and facilitate company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly
• Handle confidential information with discretion while maintaining accurate filing systems and data entry records
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic bookkeeping duties
• Assist with project coordination by tracking deadlines, preparing agendas, and collaborating with internal teams to meet objectivesManage communication channels effectively through phone etiquette, multi-line phone systems, video conferencing software, and internal messaging platforms

Join us as a Personal Assistant to play a key role in supporting our leadership team’s success! Your expertise will help streamline operations, enhance communication flow, and contribute to our organization’s vibrant culture of excellence.

Requirements

Skills and Requirements

• Demonstrated experience as a Personal Assistant or Executive Administrative Support role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and data entry tools
• Excellent typing speed combined with strong writing skills for clear documentation and proofreading tasks
• Ability to coordinate projects efficiently while managing multiple priorities in a fast-paced environment
• Skilled in event planning and organizing corporate or social events from start to finish
• Familiarity with office management procedures including filing systems, front desk operations, and multi-line phone systems
• Technical proficiency with video conferencing software (e.g., Zoom, Microsoft Teams), DocuSign for electronic signatures, and calendar management tools like Microsoft Outlook Calendar
• Exceptional internal communication skills coupled with professional phone etiquette and customer service orientation
• Experience handling confidential information responsibly while maintaining high levels of professionalism and discretion