Personal Assistant

Body Harmony Physical Therapy; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Body Harmony Physical Therapy seeks a highly organized Personal Assistant to support the owner with day-to-day administrative tasks, scheduling, and confidential operations. You will streamline clinic operations and assist with scheduling, vendor liaison, and light marketing tasks as needed.

The role requires proactivity, discretion, and excellent communication in a fast-paced healthcare setting, with a focus on reliability and professionalism.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Proficient with Google Workspace, MS Office, and scheduling tools.

Responsibilities

• Manage owner’s calendar, appointments, and meetings.
• Screen and prioritize emails, calls, and messages.
• Draft, proofread, and manage correspondence and documents.
• Organize digital and physical files.

Skills

Organizational skills

Communication skills

Tech proficiency

Scheduling experience

Tools

Google Workspace

Microsoft Office

Scheduling software

Job description

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.

Key Responsibilities:

Administrative Support

• Manage and coordinate the owner’s calendar, appointments, and meetings
• Screen and prioritize emails, calls, and messages
• Draft, proofread, and manage correspondence, reports, and documents
• Organize digital and physical files

Clinic Operations Assistance

• Assist in scheduling staff meetings, trainings, and clinic events
• Help with inventory tracking and ordering of clinic supplies
• Liaise with vendors, contractors, and service providers
  

Personal Tasks

• Run errands
• Schedule personal appointments
  

Qualifications:

• Excellent organizational and time management skills
• Strong written and verbal communication
• Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
• Social media and basic marketing knowledge is a plus
  

Attributes:

• Trustworthy and able to handle confidential information
• Flexible and adaptable to changing priorities
• Solution-oriented and resourceful
• Friendly, professional demeanor with excellent interpersonal skills