Proactive Personal Assistant for a Busy Clinic

Body Harmony Physical Therapy; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Body Harmony Physical Therapy seeks a highly organized Personal Assistant to support the owner with day-to-day administrative tasks, scheduling, and confidential operations. You will streamline clinic operations and assist with scheduling, vendor liaison, and light marketing tasks as needed.

The role requires proactivity, discretion, and excellent communication in a fast-paced healthcare setting, with a focus on reliability and professionalism.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Proficient with Google Workspace, MS Office, and scheduling tools.

Responsibilities

• Manage owner’s calendar, appointments, and meetings.
• Screen and prioritize emails, calls, and messages.
• Draft, proofread, and manage correspondence and documents.
• Organize digital and physical files.

Skills

Organizational skills

Communication skills

Tech proficiency

Scheduling experience

Tools

Google Workspace

Microsoft Office

Scheduling software

Job description

Body Harmony Physical Therapy seeks a highly organized Personal Assistant to support the owner with day-to-day administrative tasks, scheduling, and confidential operations. You will streamline clinic operations and assist with scheduling, vendor liaison, and light marketing tasks as needed.

The role requires proactivity, discretion, and excellent communication in a fast-paced healthcare setting, with a focus on reliability and professionalism.