Personal Assistant

Signeekwave; Dallas (TX); On-site; USD 26,863 - 41,328; Full time

Benefits offered by this job

Paid time off

Paid holiday and sick time

Employee discounts through client programs

Job summary

Signeekwave, an innovative architecture firm based in Dallas, is searching for a responsible Personal Assistant to provide personalized secretarial and administrative support. The ideal candidate will work closely with the manager, assisting with various tasks and ensuring timely communications.

The position is full-time with duties including scheduling, organizing travel, and managing correspondence. Qualifications include a high school diploma, strong communication skills, and proficiency in MS Office. Additional benefits include paid time off and employee discounts.

Qualifications

• High school diploma or relevant qualification.
• Good understanding of office administration and basic bookkeeping practices.
• Super written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Strong knowledge of MS Office programs.

Responsibilities

• Act as the first point of contact for correspondence and phone calls.
• Book and arrange travel, transport and accommodation.
• Organize events and conferences.
• Remind the manager of important tasks and deadlines.
• Type, compile, and prepare reports, presentations, and correspondence.
• Manage databases and filing systems.
• Implement and maintain administrative procedures.
• Liaise with staff, suppliers, and clients.
• Collate and file expenses.

Skills

Office administration

Communication skills

Organizational abilities

MS Office proficiency

Education

High school diploma or relevant qualification

Job description

At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability.

Job Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Job Type: Full-time

Pay: $19.50 - $30.00 per hour

Duties:

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.

Qualifications

• High school diploma or relevant qualification.
• Good understanding of office administration and basic bookkeeping practices.
• Super written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Strong knowledge of MS Office programs.

Additional Information

• Paid time off
• Paid holiday and sick time
• Employee discounts through client programs

Schedule:

• 8 hour shift
• Monday to Friday