Executive Assistant

Beacon Hill Staffing Group, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 82,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Leave programs

Job summary

Beacon Hill Staffing Group, LLC seeks an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. You will manage the President's calendar, coordinate meetings and travel, and prepare briefing materials for executive decisions.

You will also support the Board by organizing meetings, drafting minutes, and handling confidential communications, while serving as a liaison among senior leadership, trustees, faculty, staff, students, and external

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant administrative experience will be considered.
• Minimum of five years of progressively responsible executive or administrative support experience, preferably within higher education or a complex organizational environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all organizational levels.

Responsibilities

• Manage the President's complex calendar, coordinate meetings and travel arrangements, prioritize scheduling needs, and prepare briefing materials to support executive decision-making.
• Support the Board of Trustees by coordinating quarterly Board and committee meetings, preparing agendas and meeting materials, recording minutes, and serving as the primary point of contact for Board members.
• Draft, edit, and proofread correspondence, reports, presentations, and other communications on behalf of the President while ensuring accuracy and professionalism.
• Serve as a key liaison between the President's Office, senior leadership, trustees, faculty, staff, students, community partners, and external stakeholders.
• Coordinate logistics and planning for institutional events, including Board functions, commencement activities, and special initiatives in collaboration with campus departments and vendors.
• Maintain confidential records, oversee document retention practices, process expenses and invoices, monitor office operations, and ensure compliance with institutional policies and governance requirements.

Skills

Executive support

Calendar management

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. A higher education institution is seeking an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. This role serves as a trusted liaison between the President's Office and internal and external stakeholders, ensuring effective coordination of executive priorities, Board governance activities, communications, and institutional initiatives. The ideal candidate is highly organized, professional, discreet, and thrives in a fast-paced environment. This company offers competitive compensation, comprehensive benefits, and opportunities for professional growth.

Responsibilities

• Manage the President's complex calendar, coordinate meetings and travel arrangements, prioritize scheduling needs, and prepare briefing materials to support executive decision-making
• Support the Board of Trustees by coordinating quarterly Board and committee meetings, preparing agendas and meeting materials, recording minutes, and serving as the primary point of contact for Board members
• Draft, edit, and proofread correspondence, reports, presentations, and other communications on behalf of the President while ensuring accuracy and professionalism
• Serve as a key liaison between the President's Office, senior leadership, trustees, faculty, staff, students, community partners, and external stakeholders
• Coordinate logistics and planning for institutional events, including Board functions, commencement activities, and special initiatives in collaboration with campus departments and vendors
• Maintain confidential records, oversee document retention practices, process expenses and invoices, monitor office operations, and ensure compliance with institutional policies and governance requirements

Requirements

• Bachelor's degree preferred; equivalent combination of education and relevant administrative experience will be considered
• Minimum of five years of progressively responsible executive or administrative support experience, preferably within higher education or a complex organizational environment
• Advanced proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all organizational levels
• Demonstrated ability to manage multiple priorities, meet deadlines, exercise sound judgment, and adapt to changing demands in a fast-paced executive environment
• Proven ability to handle highly confidential information with discretion, professionalism, emotional intelligence, and a strong commitment to customer service and relationship building

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you. Beacon Hill. Employing the Future (TM)