Executive and Personal Assistant/Estate Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 120,000 - 190,000; Full time

Benefits offered by this job

Discretionary bonus

Medical and dental plan

401K

Job summary

Beacon Hill Staffing Group, LLC seeks an Executive Personal Assistant/Estate Manager to support the CEO and family office in New York City. On-site five days a week, duties include calendar management, negotiations, vendor coordination, and research.

The role requires 7–15+ years of transferable experience, a Bachelor's degree, strong Microsoft Office and accounting skills, exceptional writing, and a polished professional presence.

Qualifications

• Bachelor's degree preferred with 7–15+ years of transferable experience.
• Strong MS Office and accounting prowess; excellent writing and attention to detail.
• Professional, proactive and well‑groomed with high discretion.

Responsibilities

• Provide seamless managerial, administrative, and personal support to CEO and HNW family.
• Manage five residences: open houses, supervise HVAC, landscaping, repairs; liaise with staff.
• Coordinate Wi‑Fi/cable, furniture, and a large renovation project.
• Assist with bill paying, wire transfers, credit cards, medical bills, and invoices.
• Act as an extension of the Executive: manage calendars, draft/edit correspondence, research.
• Book travel and restaurant reservations for CEO and wife/family on request.

Skills

Calendar management

Vendor coordination

Negotiation

Research

Proactive communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Accounting software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Real estate investment, development and technology company based in Midtown, Manhattan is seeking an Executive Personal Assistant/Estate Manager to support the ultra-high net worth CEO and family office. This role will require 5 days/week on-site from 9:30-6:30pm with reachability after hours as needed. This person needs to be an extension of the CEO's image and handle everything from contract negotiations, vendor scheduling and upkeep, research and more.

Responsibilities

• Provide seamless managerial, administrative, and personal support to CEO and HNW family
• Manage five residences: open the houses, supervise HVAC, landscaping, repairs work, and liaise with staff
• Coordinate logistics regarding Wi-Fi/cable, furniture, and a large renovation
• Assist with bill paying, wire transfers, credit cards, medical bills, and managing invoices
• Act as an extension of Executive: manage heavy calendars and schedules, answer/draft/edit correspondence, assist with marketing/research and philanthropic duties
• Book travel arrangements and restaurant reservations for CEO and wife/family upon request

Qualifications

• Bachelor's degree strongly preferred
• 7-15+ years' experience in a position with a transferable skillset
• Proficient in Microsoft Office Suite with strong math/accounting prowess
• Strong writing skills inclusive of excellent grammar, punctuation, and high attention to detail
• Intelligent, proactive, and outgoing personality with impressive organizational skills
• Diligent professional capable of leveraging good judgement to follow through on project initiatives

Compensation / Benefits

• Generous base DOE + discretionary bonus
• Medical and dental plan
• 401K

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will not affect your opportunity for employment or the terms or conditions.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)