Executive Assistant

Beacon Hill; Boston (MA); On-site; USD 81,000 - 135,000; Full time

Benefits offered by this job

Bonus potential

Job summary

Beacon Hill is seeking an Executive Assistant to provide high-level support to a group of senior partners in an in-office, fast-paced Boston environment.

The role requires 5+ years of executive assistant or administrative experience, superb calendar and travel coordination, strong MS Office skills, and a proactive, discreet, service-oriented mindset.

Join a respected firm with a competitive salary up to $135K plus bonus and comprehensive benefits.

Qualifications

• 5+ years of executive assistant or administrative experience.
• Strong technical aptitude and ability to learn new technologies.
• Excellent communication and relationship-building skills.
• Proactive, solutions-oriented with attention to detail.
• Ability to manage complex calendars and travel.

Responsibilities

• Manage multiple complex calendars and executive communications.
• Coordinate domestic and international travel and detailed itineraries.
• Process expenses, reimbursements, and administrative documents.
• Support time entry, billing-related activities, and practice management processes.
• Prepare presentations, agendas, and materials for meetings, events, and client initiatives.
• Maintain client relationship data and assist with business development efforts.
• Share best practices and support special projects.

Skills

Executive support

Calendar management

Travel coordination

Communication

Attention to detail

Technology aptitude

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Executive Assistant to $135K + Bonus - High-Impact Leadership Support Role!

Our client, an established law firm, is seeking an Executive Assistant to provide high-level support to a group of senior partners within a collaborative and fast-paced environment. This role serves as a trusted administrative partner, managing complex schedules, coordinating travel and client interactions, and helping drive seamless day-to-day operations. The ideal candidate brings 5+ years of executive assistant or administrative experience, strong technical aptitude, and a proactive, service-oriented approach.

• Work Model: In Office
• Degree: Preferred
• Responsibilities include managing multiple complex calendars, executive communications, and meeting logistics; coordinating domestic and international travel arrangements and detailed itineraries; processing expenses, reimbursements, and administrative documentation; supporting time entry, billing-related activities, and practice management processes; preparing presentations, agendas, and materials for meetings, events, and client initiatives; maintaining client relationship data and assisting with business development efforts; serving as a resource to colleagues by sharing best practices and supporting special projects.
• The ideal candidate possesses 5+ years of executive assistant or administrative support experience in any industry; proven success managing complex schedules and competing priorities; strong proficiency with Microsoft Office and the ability to quickly learn new technologies; exceptional communication and relationship-building skills; a proactive, solutions-oriented mindset with excellent attention to detail; and the ability to work both independently and collaboratively while handling confidential information with discretion.

Join a highly respected organization offering a competitive base salary of up to $135K, bonus potential, strong benefits, and the opportunity to support senior leadership within a collaborative, team-oriented culture.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.