Personal/Administrative Assistant

Jobot; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Jobot is seeking a Personal/Administrative Assistant to support a Managing Partner in New York City. The role combines executive support with calendar and email management, serving a diverse client base across entertainment, media, health, sports, and startups.

The work is four days onsite and one day remote, with comprehensive benefits. The ideal candidate has prior executive assistant experience, excellent communication, and strong organizational skills to manage a fast-paced, client-facing

Qualifications

• Prior experience as a Personal Assistant/Executive Assistant.
• Experience with complex calendaring, managing emails, and client communication.
• Excellent communication and client-facing professionalism.
• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
• Ability to pivot quickly and take ownership of tasks.

Responsibilities

• Provide personal/administrative support to the Managing Partner.
• Manage complex calendars and scheduling.
• Screen and respond to emails and communications with clients.
• Coordinate with internal teams and external contacts as needed.
• Prioritize tasks and adapt to changing priorities.

Skills

Executive support

Calendar management

Email management

Client communication

Highly organized

Job description

Work for a well-established, successful Managing Partner at a law firm in NYC!

Salary: $60,000 - $65,000 per year

A bit about us

We are working with a well-established, national law firm that is seeking a Personal/Administrative Assistant to work directly with a Managing Partner.

The firm serves a variety of clientele and industries including entertainment, music, television, media, health & wellness, sports, fashion, start-ups, and more!

Location: New York City, NY

Schedule: 4 days onsite, 1 day remote

Why join us?

• Comprehensive benefits package

Job Details

The ideal candidate will have strong experience with complex calendaring, managing emails, and communicating with clients.

Qualifications

• Prior experience as a Personal Assistant and/or Executive Assistant
• Experience with complex calendaring, managing emails, and communicating with clients
• Excellent communication and client-facing professionalism
• Highly organized, detail-oriented, ability to prioritize and multitask in a fast-paced environment
• Must be able to pivot quickly and take ownership on tasks, anticipate needs, etc.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy