Legal Administrative Assistant

Jobot; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

A well-established national law firm in New York City is looking for a Legal Assistant to join their team. The ideal candidate will have over 2 years of legal or administrative support experience, strong calendar management skills, and proficiency in MS Office. Responsibilities include scheduling meetings, maintaining files, and providing general administrative support. This position offers a comprehensive benefits package and a hybrid work schedule of 4 days onsite and 1 day remote.

Qualifications

• 2+ years of administrative or legal support experience, preferably in a law firm.
• Excellent communication and professionalism in client-facing roles.
• Ability to prioritize and multitask in a fast-paced environment.

Responsibilities

• Manage attorneys’ calendars and schedule client meetings.
• Coordinate appointments with clients, courts, and vendors.
• Maintain docketing system and track deadlines.

Skills

Calendar management

Communication

Organizational skills

Multitasking

Proficiency in MS Office

Tools

MS Office

NY e-filing/docketing

Job description

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Well-established, national law firm!

This Jobot Job is hosted by: Andrea Ankarlo. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary: $60,000 - $70,000 per year

A bit about us

We are working with a well-established, national law firm that is seeking a Legal Assistant to join the team! The firm serves a variety of clientele and industries including entertainment, music, television, media, health & wellness, sports, fashion, start-ups, and more!

Location: New York City, NY
Schedule: 4 days onsite, 1 day remote

Why join us?

• Comprehensive benefits package

Job Details

Key Responsibilities

• Manage attorneys’ calendars, schedule client meetings, depositions, mediations, court appearances and travel
• Coordinate and confirm appointments with clients, courts, opposing counsel and vendors
• Maintain docketing system and track deadlines, court filing dates, and statute timelines
• Prepare and distribute meeting agendas, hearing materials, travel itineraries and related correspondence
• Answer and route phone calls, greet clients, and handle intake logistics
• Organize and maintain physical and electronic files, scan and index documents
• Assist with billing time entries, expense reports and basic invoicing tasks
• Provide general administrative support

Qualifications

• 2+ years administrative or legal support experience; law firm background preferred
• Strong calendar management and scheduling skills
• Excellent communication and client-facing professionalism
• Proficiency with MS Office and common calendaring systems; familiarity with NY e-filing/docketing a plus
• Highly organized, detail-oriented, ability to prioritize and multitask in a fast-paced environment

*PLEASE SEND ANSWERS TO THE FOLLOWING APPLICATION QUESTIONS TO [e-mail] DIRECTLY AFTER YOU APPLY*

1. How many years of experience do you have as a Legal Assistant?
2. What practice areas are you experienced working in?
3. Are you experienced with all of the above job responsibilities?
4. Why are you looking for a new position at this time?
5. What salary range are you targeting?
6. What is your availability for a 1 hour video interview?
7. Are you able to work onsite 4 days per week in NYC?

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!