Law Firm Administrator

Jobot; Rockville (MD); On-site; USD 145,000 - 195,000; Full time

Benefits offered by this job

Competitive pay

Bonus potential

Medical benefits

401(k)

Paid time off

Paid holidays

Free parking

Direct partnership

Modernize operations

Career growth

Team culture

Job summary

Jobot is seeking an experienced operations executive to oversee daily administrative and operational functions within a well-established Maryland law firm. You will partner with the Executive Committee and shareholders to drive efficiency, policy implementation, and staff leadership.

The role also focuses on HR, recruiting, onboarding, and benefits administration, with opportunities to modernize firm operations and collaborate with IT, billing, and facilities teams.

Qualifications

• Bachelor's Degree in Business, Human Resources, Management or related field is required.
• SHRM-CP or SHRM-SCP certification strongly preferred.
• Minimum 7+ years of law firm administration or legal operations experience.
• Experience supervising administrative professionals and managing operations within a law firm.

Responsibilities

• Oversee the firm's day-to-day administrative and operational functions.
• Serve as the primary operational partner to the Executive Committee and Shareholders.
• Lead hiring efforts for administrative and legal support staff and improve recruiting processes.
• Develop and implement operational policies, procedures, and best practices.

Skills

Law firm administration

HR management

Recruiting

Vendor management

Budgeting

Policy development

Education

Bachelor's Degree

SHRM-CP or SHRM-SCP certification

Job description

Salary: $145,000 - $195,000 per year

A bit about us

Founded more than 40 years ago and based in Montgomery County, Maryland, we are a well-established boutique law firm serving businesses, entrepreneurs, and individuals throughout the Washington, DC metropolitan area. We pride ourselves on delivering sophisticated legal counsel while maintaining a collaborative, entrepreneurial culture where every team member plays an important role in the firm's continued success. Our leadership values professionalism, accountability, innovation, and exceptional client service, and we're seeking an experienced administrator who can help elevate the firm's operations as we continue to grow.

Why join us

• Competitive Compensation (DOE)
• Performance Bonus Opportunity
• Comprehensive Medical Benefits
• 401(k)
• Paid Time Off & Paid Holidays
• Free Parking
• Stable, Well-Respected Law Firm
• Direct Partnership with Executive Committee and Firm Leadership
• Opportunity to Modernize and Improve Firm Operations
• Highly Visible Leadership Position
• Collaborative, Team-Oriented Culture
• Long-Term Career Growth

Key Responsibilities & Duties

• Oversee the firm's day-to-day administrative and operational functions.
• Serve as the primary operational partner to the Executive Committee and Shareholders.
• Manage Human Resources including recruiting, onboarding, employee relations, performance management, policy implementation, and benefits administration.
• Lead hiring efforts for administrative and legal support staff.
• Improve recruiting processes and hiring decisions.
• Develop and implement operational policies, procedures, and best practices.
• Supervise administrative personnel including office support staff.
• Partner with the firm's billing/bookkeeping department to oversee administrative financial operations.
• Oversee vendor relationships including IT, office services, equipment, telecommunications, insurance, and facilities.
• Coordinate with outsourced IT providers and serve as the firm's internal liaison.
• Manage office space, facilities, equipment, and purchasing.
• Assist leadership with strategic planning and firm initiatives.
• Prepare reports and operational recommendations for the Executive Committee.
• Improve workflow efficiency and administrative processes across the firm.
• Ensure compliance with employment laws and HR best practices.
• Support shareholder meetings and Executive Committee initiatives.
• Foster a positive, collaborative office culture while maintaining accountability and professionalism.

Qualifications

• Bachelor's Degree required (Business, Human Resources, Management, or related field preferred).
• SHRM-CP or SHRM-SCP certification strongly preferred.
• Minimum 7+ years of law firm administration or legal operations experience.
• Previous experience managing operations within a law firm.
• Strong background in Human Resources, employee relations, recruiting, and performance management.
• Experience supervising administrative professionals.
• Experience overseeing law firm operations and office management.
• Familiarity with legal billing, accounting processes, and budgeting.
• Experience managing outside vendors including IT providers.
• Strong understanding of employment law and HR compliance.
• Proven ability to exercise sound judgment and make independent decisions.
• Experience working directly with attorneys, partners, and executive leadership.
• Strong organizational, leadership, communication, and problem-solving skills.
• Ability to balance strategic initiatives with day-to-day operational responsibilities.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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