Administrative Assistant: Operations Associate

Jobot Consulting; Warren (OH); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Always off on Mondays

401K with company match

Competitive medical insurance

Dental, Vision, STD, Life Insurance

PTO and holiday pay

Training and development opportunities

Employee discounts

Job summary

Jobot Consulting is seeking an Administrative Assistant: Operations Associate to join our dynamic team in Warren, OH. The role focuses on essential administrative duties, data entry, and coordinating office operations to support our consulting services.

You will manage calls, organize meetings, handle facility services, and contribute to proposals and reporting while enjoying comprehensive benefits and a stable, Monday-off schedule on a Tuesday–Friday workweek.

Qualifications

• Minimum of 2 years in an administrative role, preferably in consulting or professional services.
• Proficient data entry with accuracy and attention to detail.
• Excellent phone etiquette and ability to manage multiple lines.

Responsibilities

• Provide comprehensive administrative support to the consulting team.
• Handle data entry tasks and maintain up-to-date information.
• Answer and direct phone calls in a professional manner.
• Oversee facility services and maintain a clean, safe work environment.
• Organize and schedule appointments, meetings, and events.
• Prepare reports and presentations for proposals and documents.
• Maintain office supplies and inventory, anticipate needs.
• Assist in regularly scheduled reporting and filing systems.
• Contribute to team goals and related tasks as needed.

Skills

Data entry

Phone etiquette

Excellent communication

Strong organization

multitasking

Discretion/confidentiality

Independent worker

Proactive problem-solving

Team collaboration

Tools

Microsoft Office Suite

Job description

Administrative Assistant: Operations Associate / $$$ / amazing organization, consistent 3 DAY WEEKEND!, top benefits!!

Salary: $20 - $25 per hour

A bit about us:

We are seeking a dynamic, passionate and experienced Program Officer to join our Philanthropy team. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact. The ideal candidate will have a deep understanding of philanthropy, program management, grantmaking. Your role will be to provide our clients with innovative, thoughtful, and high-impact solutions to their philanthropic challenges and ambitions.

This position is Tuesday-Friday and typically works from 36-40 hours/week! Even during the consulting period, you will still receive AMAZING benefits, sick time and 401K! This is truly a temporary to hire opportunity and we are seeking the right long term fit!

Why join us?

• ALWAYS off on Mondays; work week is Tuesday-Friday
• Family-oriented, innovative, supportive culture
• Competitive Medical Insurance benefit for Employees
• Dental, Vision, STD, Life Insurance
• Long Term Disability
• Employee health and wellness programs
• Flexible Spending Account
• 401K with company match
• Paid time off (PTO) and holiday pay
• Employee incentives
• Training and development opportunities
• Workplace celebrations
• Employee and Family Assistance Program (EAP)
• Employee discounts

Job Details

Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team. This role is crucial to our operations, ensuring smooth business functions and providing a strong backbone to our consulting services. You will be a part of a vibrant team and will play a key role in managing and driving the administrative tasks of our consulting business. This position requires a minimum of 5 years of experience in data entry, answering phone calls, and facility services.

Responsibilities

• Provide comprehensive administrative support to our consulting team, ensuring efficient operation of the office.
• Handle data entry tasks with accuracy and efficiency, ensuring all information is up-to-date and reliable.
• Answer and direct phone calls in a polite and professional manner, serving as a point of contact for our clients and partners.
• Oversee facility services, ensuring our work environment is clean, safe, and conducive to productivity.
• Organize and schedule appointments, meetings, and events, coordinating with all relevant parties.
• Prepare reports and presentations, contributing to the development of proposals and other critical documents.
• Maintain office supplies inventory by checking stock, anticipating needed supplies, placing, and expediting orders for supplies.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for easy document retrieval.
• Contribute to team effort by accomplishing related results as needed.

Qualifications

• A minimum of 2 years of experience in an administrative role, preferably within a consulting or professional services environment.
• Proficiency in data entry, with a keen eye for detail and a commitment to accuracy.
• Exceptional phone etiquette, with the ability to manage multiple lines and handle all calls professionally.
• Experience in managing facility services, with a focus on maintaining a clean, safe, and productive work environment.
• Strong organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Proactive problem-solving skills, with the ability to anticipate needs and take initiative.
• A high degree of discretion, professionalism, and confidentiality.

This role offers an exciting opportunity to be an integral part of our dynamic consulting team. If you are a self-starter with a keen eye for detail and a passion for excellence, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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