Legal Assistant/Secretary

Jobot; Philadelphia (Philadelphia County); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Job summary

Jobot is seeking a dynamic Legal Assistant/Secretary for a large law firm in Philadelphia, offering $35-$40 per hour on-site. This contract-to-hire role supports the legal team with administrative tasks, document preparation, and litigation support.

Ideal candidates have 5+ years of experience, strong drafting, research, and calendaring skills, and proficiency in Microsoft Office. Commitment to confidentiality and professional communication is essential.

Qualifications

• 5+ years of experience as a legal secretary, paralegal, or similar role.
• Strong litigation support knowledge and court procedures.
• Excellent calendaring with multiple schedules.
• Proficient drafting and proofreading of legal documents.
• Experience with Microsoft Office and legal research tools.

Responsibilities

• Providing litigation support: preparing and filing court documents, managing case files, and trial prep.
• Managing the legal team's calendar and scheduling meetings, court dates, and deadlines.
• Drafting and proofreading legal documents and correspondence.
• Conducting legal research and summarizing authorities for use in proceedings.
• Liaising with clients, courts, and other professionals professionally.
• Maintaining organized filing systems for case documents.
• Assisting in billing and budget reports, tracking billable hours, and invoicing.

Skills

Litigation support

Calendar management

Legal research

Document drafting

MS Office

Communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Legal research software

Job description

Legal Assistant/Secretary

$35 - $40 per hour | Philadelphia, PA | On-site | Consulting

Legal Assistant/Secretary needed for a large well established Law Firm (contract to hire)

A bit about us:

We are a prominent firm based out of PA

Why join us?

Contract to hire

Benefits offered:

• Medical
• Dental
• Vision
• 401k

Job Details

Job Details

We are seeking a dynamic and experienced Legal Secretary to join our high-performing team. As a Legal Secretary, you will play a pivotal role in supporting our legal team by managing administrative tasks, preparing legal documents, and providing expert litigation support. This is an exciting opportunity for a seasoned professional who is passionate about the legal industry and is looking to make a significant impact in a fast-paced environment.

Responsibilities

1. Providing comprehensive litigation support, including preparing and filing court documents, managing case files, and assisting with trial preparation.
2. Managing the legal team's calendar, scheduling meetings, court dates, and deadlines, ensuring that all appointments are executed smoothly and efficiently.
3. Drafting and proofreading legal documents and correspondence, ensuring all materials are accurate and professionally presented.
4. Conducting legal research, summarizing laws, court decisions, and other legal authorities for use in legal proceedings.
5. Liaising with clients, court officials, and other legal professionals in a professional and courteous manner.
6. Maintaining an organized filing system of all important case documents and related information.
7. Assisting in the preparation of billing and budget reports, tracking billable hours, and ensuring timely submission of invoices.

Qualifications

1. A minimum of 5+ years of experience as a legal secretary, paralegal, or in a similar role within the legal industry.
2. Profound knowledge of litigation support, legal procedures, protocols, and court systems.
3. Exceptional calendaring skills, with the ability to manage multiple schedules and deadlines.
4. Strong proficiency in legal research and drafting legal documents.
5. Excellent communication skills, both written and verbal, with the ability to liaise effectively with a range of stakeholders.
6. High level of professionalism and confidentiality, with the ability to handle sensitive information with discretion.
7. Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and legal research software.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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