People Solutions Center

People Solutions Center; Pearl River (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits after 90 days

401k with 4% employer match

Paid time off

Vacation time

Job summary

People Solutions Center is seeking a Construction Project Administrator to support multiple projects, manage contracts, and coordinate subcontractor activity. The role emphasizes accurate data handling, CRM usage, and strong communication skills.

The ideal candidate has 3+ years in administrative roles in related industries, a high school diploma (associate degree preferred), and proficiency in Excel and CRM systems.

Qualifications

• 3+ years in administrative or project support in related industries such as landscaping, construction, plumbing, or electrical.
• High School Diploma/GED required; associate degree or higher preferred.
• Proficiency with CRM software, databases, presentation software and Excel.
• Excellent attention to detail with large and small data sets.
• Excellent verbal and written communication skills.
• Strong knowledge of basic accounting processes.
• Typing 40+ words per minute.
• Bilingual in English/Spanish preferred.

Responsibilities

• Manage multiple projects: monitor contracts, submittals, change orders and update information in ProCore.
• Create and maintain project lists and determine bid priorities.
• Maintain bid records and project schedules.
• Data entry of bid information and generate reports.
• Submit project proposals and obtain estimates from subcontractors; coordinate RFI/RFQ information.
• Manage estimating emails and calls.
• Apply for permits and gather information from subcontractors; monitor insurance.
• Provide phone support.
• Other duties as assigned.

Skills

Typing 40+ wpm

CRM software

Databases

Excel

Presentation software

ProCore

Attention to detail

Verbal and written communication

Bilingual: English/Spanish

Education

High School Diploma/GED

Associate degree or higher preferred

Tools

CRM software

Databases

Excel

Presentation software

ProCore

Job description

Our client is seeking a Construction Project Administrator to join their team.

Compensation and Benefits for our Project Administrator:

We offer a robust compensation and benefits package for this role, with a yearly starting salary of $65,00,000-$75,000 per year with opportunity for growth. We also offer health benefits after 90 days, and a 401k with a 4% employer match, paid time off, and vacation time. Plu

Requirements for the Construction Project Administrator:

• 3+ years of experience working in an administrative or project support role in a related industry such as landscaping, construction, plumbing, electric etc..
• A High School Diploma/GED is required, associates or higher is preferred
• Proficiency with a variety of computer software, including CRMs, databases, presentation software and Excel;
• Excellent attention to detail with large and small amounts of data;
• Excellent verbal and written communication skills;
• Strong operational knowledge of procedures and processes including basic accounting processes;
• Typing of 40+ words per minute;
• Bilingual in English/Spanish is preferred

Job Duties for the Construction Project Administrator:

• Project administration of multiple projects simultaneously including monitoring and upkeeping contracts, submittals, change orders and updating information in our software ProCore;
• Establishing and maintaining lists for projects and determining the correct priority of bids;
• Maintaining bid records and project schedules;
• Data entry of bid information and running reports;
• Submitting project proposals including procuring estimates from subcontractors and coordinating RFI/RFQ information;
• Managing Estimating emails and phone calls;
• Applying for permits and gathering information from subcontractors as well as monitoring subcontractor job-specific insurance;
• Providing phone support;
• Other duties as assigned.