People Ops Coordinator: Onboarding & HR Admin

Wesco; Illinois; On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Career growth

Referral rewards

Tuition reimbursement

National discounts

Job summary

Wesco in Illinois is seeking a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. The role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance.

You will handle onboarding and training coordination, HRIS data management, and communication with new hires. A strong candidate will have an associate degree and 1–3 years in HR, with proficiency in MS Office.

Qualifications

• Associate’s level in Human Resources, Business Administration, or related field preferred.
• 1–3 years of HR or administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Performance Documentation: Maintain and update employee performance records in HR systems.
• Vacation Tracking: Monitor and record employee vacation schedules and balances.
• Employee & Emergency Contacts: Keep employee contact information and emergency details current.
• Facility Trainer Checklist: Coordinate training requirements for new employees and ensure completion of onboarding checklists.
• Supply Ordering: Manage ordering and inventory of HR-related supplies.
• System Access Tickets: Submit and track tickets for granting system access to new hires or role changes.
• Start Date Changes: Process and update employee start dates in HR systems.
• Onboarding Folder Preparation: Assemble and maintain onboarding materials for new hires.
• New Hire Welcome Emails: Draft and send welcome communications to new employees.
• Orientation Support: Arrange logistics for orientation sessions, including lunch and materials.
• Write-Up Tracking: Maintain master tracking of disciplinary write-ups and ensure proper documentation.
• Collaboration on Write-Ups: Work with supervisors and managers to process and file disciplinary actions.
• Storage & Electronic File Management: Organize HR storage rooms and maintain electronic filing systems for employee records.

Skills

Organizational skills

Communication skills

Discretion with confidential data

Education

Associate degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

Wesco in Illinois is seeking a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. The role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance.

You will handle onboarding and training coordination, HRIS data management, and communication with new hires. A strong candidate will have an associate degree and 1–3 years in HR, with proficiency in MS Office.