People Operations Coordinator — Onboarding & Compliance

Byyoursideac; Schaumburg (IL); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401K with company match

Brand new facilities

Employee Recognition Program

Job summary

BY YOUR SIDE is seeking an HR Coordinator to provide administrative HR support across onboarding, orientation, offboarding and payroll processes. The role covers maintaining personnel files, HIPAA and ADA compliance, and supporting engagement and benefits activities for employees in IL, GA and CO.

The ideal candidate has 12+ months in HR coordination, strong communication skills, and the ability to handle confidential information with initiative and reliability.

Qualifications

• Bachelor's degree required; Human Resource Management strongly preferred.
• 12+ months experience in a HR coordinator or specialist role required.
• Experience with orientation, onboarding and offboarding strongly preferred.
• Ability to handle confidential and sensitive information.
• Knowledge of HIPAA, EEO and ADA.

Responsibilities

• Schedule, assist and create onboarding documents; conduct remote orientation (pre and post) including i9 verifications and compliance testing.
• Support background screens and ensure onboarding compliance.
• Process status changes in required systems; communicate with department heads.
• Maintain online training (HIPAA, Bloodborne Pathogen, Mandated Reporter, Sexual Harassment).
• Educate new hires on HR policies and procedures.
• Oversee and input new hires into the HRIS and peripheral software; support integration projects.
• Maintain and audit personnel digital files; upload documents.
• Follow up with employee engagement plans and stay interviews.
• Prepare anniversary certificates and gifts; assist HR staff with updates.
• Assist payroll initiatives and other duties as assigned.

Skills

Communication

Confidentiality

Time management

Team player

Adaptability

Problem solving

Payroll exposure

Microsoft Office

HRIS

HIPAA compliance

EEO & ADA knowledge

Education

Bachelor's degree in HR related field

Tools

Microsoft Office

HRIS

Job description

BY YOUR SIDE is seeking an HR Coordinator to provide administrative HR support across onboarding, orientation, offboarding and payroll processes. The role covers maintaining personnel files, HIPAA and ADA compliance, and supporting engagement and benefits activities for employees in IL, GA and CO.

The ideal candidate has 12+ months in HR coordination, strong communication skills, and the ability to handle confidential information with initiative and reliability.