HR Operations Coordinator

CSS; Alsip (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

CAREER growth opportunities

Employee referral rewards

Tuition reimbursement

National discounts

Job summary

Wesco in Alsip, IL is seeking a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. You will assist with onboarding, maintain accurate employee records, and help with HR documentation and compliance.

This role requires 1–3 years of HR or administrative experience, strong organizational and communication skills, proficiency with Microsoft Office and HRIS, and discretion with confidential information.

Qualifications

• Associate’s level in Human Resources, Business Administration, or related field preferred.
• 1–3 years of HR or administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain and update employee performance records in HR systems.
• Monitor and record employee vacation schedules and balances.
• Keep employee contact information and emergency details current.
• Coordinate onboarding requirements and ensure completion of onboarding checklists.
• Manage ordering and inventory of HR-related supplies.
• Submit and track system access tickets for new hires or role changes.
• Process and update employee start dates in HR systems.
• Prepare onboarding folders and materials for new hires.
• Draft and send new hire welcome emails and arrange orientation logistics.
• Maintain disciplinary write-up tracking and assist with filings.
• Organize HR storage and electronic filing systems for employee records.

Skills

HR knowledge

Organizational skills

Communication skills

Discretion with confidential info

Education

Associate's degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

At Wesco, we give you an opportunity for a career and a great work environment. We are hiring immediately for a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance. We are Wesco.We enable the connected world – you help turn on the lights.

Shift: Monday - Friday; 8:00 a.m. - 5:00 p.m.

What’s in it for you:

In addition to best-in-class benefits (insurance, PTO, 401k, etc.) we offer:

• A CAREER. The door is open to other positions within Wesco once you have mastered this role
• Employee referral rewards
• Tuition reimbursement
• National discounts on commonly used items (phone plans, computers, Whirlpool appliances, etc.).

You matter at Wesco. We’re a global Fortune 250 distributor, but we’re also down to earth, people-first, place to work. Our teams are made up of people who care about continuous improvement, not big egos.

The HR Coordinator provides administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance.

Key Responsibilities

• Performance Documentation: Maintain and update employee performance records in HR systems.
• Vacation Tracking: Monitor and record employee vacation schedules and balances.
• Employee & Emergency Contacts: Keep employee contact information and emergency details current.
• Facility Trainer Checklist: Coordinate training requirements for new employees and ensure completion of onboarding checklists.
• Supply Ordering: Manage ordering and inventory of HR-related supplies.
• System Access Tickets: Submit and track tickets for granting system access to new hires or role changes.
• Start Date Changes: Process and update employee start dates in HR systems.
• Onboarding Folder Preparation: Assemble and maintain onboarding materials for new hires.
• New Hire Welcome Emails: Draft and send welcome communications to new employees.
• Orientation Support: Arrange logistics for orientation sessions, including lunch and materials.
• Write-Up Tracking: Maintain master tracking of disciplinary write-ups and ensure proper documentation.
• Collaboration on Write-Ups: Work with supervisors and managers to process and file disciplinary actions.
• Storage & Electronic File Management: Organize HR storage rooms and maintain electronic filing systems for employee records.

Qualifications

• Associate’s level in Human Resources, Business Administration, or related field preferred.
• 1–3 years of HR or administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to handle confidential information with discretion.

We are Wesco. We enable the connected world. We are leading global distributor of Network & Security, Electrical and Utility Power Solutions. We are proud of our culture of ethics, honesty, diversity and growth. We reward initiative and original ideas. Wesco employs individuals around the world. We seek out and encourage diversity of thought and experience. Our differences strengthen our company and enrich our culture. It’s safe to say, you will be welcome here.