HR Operations Coordinator

Optimal Solution Company; Superior Charter Township (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Optimal is seeking an HR Operations Coordinator in Michigan to manage onboarding activities, data entry in HRIS, and handling essential employment documents. The role includes I-9 handling, contract renewals, and documentation maintenance. You will support audits and HR reporting while maintaining confidential employee data.

Onsite position requiring strong MS Office skills and experience with HRIS/ATS systems, with a focus on accuracy and process improvements within the HR function.

Qualifications

• Bachelor's degree preferred in HR, business administration, or related field.
• 2+ years in HR coordination, onboarding, payroll support, or admin work.
• Strong attention to detail and ability to handle confidential information.
• Proficiency with Microsoft Office suite; experience with HRIS/ATS is preferred.

Responsibilities

• Coordinate new hire onboarding activities and data entry into HRIS.
• Prepare and maintain employment docs, including I-9 and agreements.
• Manage relocation docs and reimbursements; process invoices for HR vendors.
• Maintain employee data in HR systems and databases.
• Generate verification letters and keep HR rosters and records up to date.
• Monitor compliance, I-9 reverifications, and contract renewals.
• Support audits by preparing required HR documentation.
• Respond to HR inquiries via shared inbox and route requests accordingly.
• Assist with HR reporting, process docs, and system improvement projects.

Skills

Attention to detail

Organizational skills

Data entry

MS Office proficiency

Education

Bachelor's degree in HR/Business Admin

Tools

HRIS systems

Payroll software

SAP SuccessFactors

Job description

Job Title

HR Operations Coordinator

Job Description

• Coordinate new hire onboarding activities, including data entry into HRIS systems.
• Prepare, collect, and maintain employment documentation, including I-9 forms, employment agreements, and onboarding records.
• Manage candidate relocation documentation and reimbursement processes & process invoices and payments for contractors, interns, and HR vendors.
• Maintain and update employee data within HR systems and related databases.
• Generate employment verification letters and other employee documentation & maintain HR records, employee rosters, and departmental documentation.
• Monitor compliance requirements and follow up on required actions, including I-9 reverifications and contract renewals.
• Support internal and external audits by preparing required HR documentation.
• Respond to inquiries received through the HR shared inbox and direct requests to the appropriate HR team member.
• Assist with HR reporting, process documentation, and system improvement initiatives.

Support additional HR projects and administrative activities as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years of HR coordination, HR administration, onboarding, payroll support, or administrative experience.
• Strong attention to detail and organizational skills & experience maintaining confidential employee information.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint & experience with HRIS, ATS, payroll systems, or SAP SuccessFactors preferred.

*Fully Onsite