People Operations & Staffing Coordinator

Brightmachines; Florence (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Bright Machines seeks a Human Resources Coordinator to support staffing agency management, office administration, and employee engagement initiatives. You’ll partner with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized workplace experience.

Key duties include requisition intake, candidate submissions, interviews, onboarding timelines, invoicing, and vendor performance tracking, while ensuring compliance with hiring guidelines.

Qualifications

• 2-4 years of experience in HR, operations, or administrative support.
• Experience working with staffing agencies or contingent workforce preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and relationship-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work night shift, Monday - Friday.

Responsibilities

• Vendor Management & Hiring Support: Serve as the primary point of contact for staffing agencies and external recruiters; Coordinate requisition intake, candidate submissions, interviews, onboarding timelines, and invoicing; Track agency performance, placements, contracts, and spend; Ensure compliance with company hiring guidelines and vendor agreements; Support hiring managers with contingent workforce processes and documentation.

Skills

HR experience

Staffing coordination

Organization

Communication

Multitasking

Night shift

Job description

Bright Machines seeks a Human Resources Coordinator to support staffing agency management, office administration, and employee engagement initiatives. You’ll partner with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized workplace experience.

Key duties include requisition intake, candidate submissions, interviews, onboarding timelines, invoicing, and vendor performance tracking, while ensuring compliance with hiring guidelines.