People Operations & Office Coordinator (Night Shift)

Lever, Inc.; Florence (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Bright Machines is seeking a Human Resources Coordinator to support day-to-day HR operations with emphasis on staffing agency management, office administration, and employee engagement initiatives.

You will partner with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized, and engaging workplace experience. This role includes vendor liaison, onboarding logistics, and culture support, with a night shift schedule.

Qualifications

• 2–4 years of experience in HR, operations, or administrative support.
• Experience working with staffing agencies or contingent workforce preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and relationship-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work night shift, Monday - Friday.

Responsibilities

• Vendor Management & Hiring Support: Serve as the primary point of contact for staffing agencies and external recruiters, coordinate requisition intake, candidate submissions, interviews, onboarding timelines, and invoicing, track agency performance, placements, contracts, and spend, ensure compliance with company hiring guidelines and vendor agreements, support hiring managers with contingent workforce processes and documentation.
• HR Operations & Office Administration: Order and manage office supplies, equipment, and HR-related materials, coordinate onboarding logistics (badges, equipment, workspace setup, welcome materials)
• Employee Engagement & Culture Support: Assist in planning and executing employee engagement initiatives, events, and programs, support surveys, feedback collection, and follow-up actions, help coordinate celebrations (new hires, anniversaries, milestones, recognition programs), support initiatives that promote employee morale, inclusion, and connection
• General HR Support: Respond to employee questions or route them appropriately, support HR projects and process improvements, assist with policy updates and communication rollouts, provide backup support to HR team as needed

Skills

HR experience

Staffing agencies

Organizational skills

Communication

Multitasking

Night shift

Job description

Bright Machines is seeking a Human Resources Coordinator to support day-to-day HR operations with emphasis on staffing agency management, office administration, and employee engagement initiatives.

You will partner with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized, and engaging workplace experience. This role includes vendor liaison, onboarding logistics, and culture support, with a night shift schedule.