Office and Human Resources Coordinator - Night Shift

Brightmachines; Florence (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Bright Machines seeks a Human Resources Coordinator to support staffing agency management, office administration, and employee engagement initiatives. You’ll partner with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized workplace experience.

Key duties include requisition intake, candidate submissions, interviews, onboarding timelines, invoicing, and vendor performance tracking, while ensuring compliance with hiring guidelines.

Qualifications

• 2-4 years of experience in HR, operations, or administrative support.
• Experience working with staffing agencies or contingent workforce preferred.
• Strong organizational skills with attention to detail.
• Excellent communication and relationship-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work night shift, Monday - Friday.

Responsibilities

• Vendor Management & Hiring Support: Serve as the primary point of contact for staffing agencies and external recruiters; Coordinate requisition intake, candidate submissions, interviews, onboarding timelines, and invoicing; Track agency performance, placements, contracts, and spend; Ensure compliance with company hiring guidelines and vendor agreements; Support hiring managers with contingent workforce processes and documentation.

Skills

HR experience

Staffing coordination

Organization

Communication

Multitasking

Night shift

Job description

RETHINK MANUFACTURING

Theonly way toignite changeis to build the best team. At Bright Machines®,we’reinnovators and experts in our craft who have joined together tomanufacturetheAI and data center infrastructureat the edge. We believeunifyingsoftware, intelligent automation, anddataisthe answerto delivering qualityand flexibilityatscale. We deliver products to meet the demands of today whilecontinuously investing in our Bright Factory modelto take advantage of what comes next.

Working with us meansyou’llhave the opportunity to make lasting, impactful changes for our company and our customers. Ifyou’reready to apply your exceptional skills toa brighter way of manufacturing AI infrastructure,we’dlove to speak with you.

A Human Resources Coordinator at Bright Machines supports day-to-day human resources operations with a focus on staffing agency management, office administration, and employee engagement initiatives. This role partners closely with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized, and engaging workplace experience.

Vendor Management & Hiring Support

• Serve as the primary point of contact for staffing agencies and external recruiters
• Coordinate requisition intake, candidate submissions, interviews, onboarding timelines, and invoicing
• Track agency performance, placements, contracts, and spend
• Ensure compliance with company hiring guidelines and vendor agreements
• Support hiring managers with contingent workforce processes and documentation

HR Operations & Office Administration

• Order and manage office supplies, equipment, and HR-related materials
• Coordinate onboarding logistics (badges, equipment, workspace setup, welcome materials)

Employee Engagement & Culture Support

• Assist in planning and executing employee engagement initiatives, events, and programs
• Support surveys, feedback collection, and follow-up actions
• Help to coordinate celebrations (new hires, anniversaries, milestones, recognition programs)
• Support initiatives that promote employee morale, inclusion, and connection

General HR Support

• Respond to employee questions or route them appropriately
• Support HR projects and process improvements
• Assist with policy updates and communication rollouts
• Provide backup support to HR team as needed

• 2-4 years of experience in HR, operations, or administrative support
• Experience working with staffing agencies or contingent workforce preferred
• Strong organizational skills with attention to detail
• Excellent communication and relationship-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work night shift, Monday - Friday

BE EMPOWERED TO CHANGE AN INDUSTRY

Bright Machines is a next-generation, AI-enabled manufacturer focused on data center infrastructureproduction. Bright Machines uses its proprietary AI-based robotics and software to assemble AI infrastructure hardware products (i.e., data center servers) forhyperscalers, neoclouds,andleading Original Equipment Manufacturers (OEMs)to reduce their time to revenue.With itsBright Factory model, Bright Machinesbuildshigher qualitydata center infrastructure at scale,addresses increasing market demands for computing power due to the surge ofAI,andanswers the callto the U.S. national mandate to reshore manufacturing..Bright Machines is headquartered in San Francisco, California, with an integration center in Guadalajara, Mexico. The company has been recognized as one of Forbes’ AI 50, awarded “Best AI-based Solution for Manufacturing” by AI Breakthrough, named a “Technology Pioneer” by the World Economic Forum, and highlighted by several other leading technology and innovation organizations.