People Operations & Office Coordinator (Hybrid)

The Addison Group; Charlotte (NC); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

The Addison Group in Charlotte, NC seeks a proactive Office Coordinator to support workplace operations and HR administrative processes. You’ll be the primary contact for employees and visitors, helping with onboarding, employee programs, and day-to-day operations in a fast-paced hybrid setting.

You will balance office management with HR admin tasks, coordinating events, onboarding logistics, and internal communications while upholding confidentiality and professional service for colleagues and

Qualifications

• 1–2 years of experience in office administration, front desk operations, People Operations or HR support.
• Strong customer service mindset and a passion for creating positive employee and visitor experiences.
• Excellent organizational skills and the ability to manage multiple priorities while maintaining attention to detail.
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Self-motivated with the ability to take ownership and follow through independently.
• Comfortable learning and using HR systems and workflow tools.

Responsibilities

• Serve as a primary point of contact for the Charlotte office, maintaining a welcoming workplace environment.
• Manage visitor access, office entry procedures, and security protocols across locations.
• Coordinate with building management, vendors, and service providers for facility needs.
• Maintain organized, presentable office spaces and common areas.
• Monitor supplies and coordinate maintenance of office equipment and kitchen appliances.
• Receive, distribute, and manage mail, deliveries, and packages.
• Answer and route incoming phone calls.

Skills

Customer service

Organizational skills

Communication

Confidentiality

Attention to detail

HR systems familiarity

Tools

Microsoft Office Suite

HR systems familiarity

Recruiting scheduling tools

Job description

The Addison Group in Charlotte, NC seeks a proactive Office Coordinator to support workplace operations and HR administrative processes. You’ll be the primary contact for employees and visitors, helping with onboarding, employee programs, and day-to-day operations in a fast-paced hybrid setting.

You will balance office management with HR admin tasks, coordinating events, onboarding logistics, and internal communications while upholding confidentiality and professional service for colleagues and