Office Operations & Compliance Coordinator

Addison Group; Boston (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Addison Group is seeking an Office Coordinator to support recruiters, BDMs, and clients by organizing office operations and ensuring compliant paperwork. You will prioritize tasks, manage onboarding, and coordinate internal processes to keep teams efficient and compliant.

The role requires strong communication, organization, and proficiency with Microsoft Office, with the Office Coordinator working closely with the Vertical Administrative Manager and Branch Managers to maintain consistency

Qualifications

• Four-year degree or equivalent required.
• Professional oral and written communication skills required.
• Organized and detail-oriented approach.
• Proficient with Microsoft Office applications.

Responsibilities

• Meet and greet visitors in a professional manner.
• Answer and transfer inbound calls promptly.
• Coordinate interview rooms and testing computers to minimize wait times.
• Manage conference room calendars for smooth scheduling across groups.
• Assist with inbound/outbound mail and shipments.
• Verify and complete Form I-9s when applicable and maintain confidential candidate information.
• Handle candidate onboarding process and compliance tasks.
• Support candidate timecard processes and recruiter notifications.
• Maintain and clean up databases for contacts, candidates and companies.
• Assist with unemployment claims processing and cross-train for back-up roles.
• Communicate process changes from leadership and drive new initiatives.
• Coordinate group meetings and catering, travel, and materials.
• Provide reporting to managers and support new internal desk setups.
• Support candidate care initiatives and culture projects.

Skills

Professional communication

Organized & detail-oriented

Microsoft Office

Education

Four-year degree or equivalent

Job description

Addison Group is seeking an Office Coordinator to support recruiters, BDMs, and clients by organizing office operations and ensuring compliant paperwork. You will prioritize tasks, manage onboarding, and coordinate internal processes to keep teams efficient and compliant.

The role requires strong communication, organization, and proficiency with Microsoft Office, with the Office Coordinator working closely with the Vertical Administrative Manager and Branch Managers to maintain consistency