Office Operations & Onboarding Lead

Addison Group; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

Addison Group is seeking an Office Coordinator to support our local office operations in Philadelphia. The role balances day-to-day office needs with supporting producers and collaborating with Branch Managers to foster a cohesive, positive office culture.

You will manage facilities, front desk coverage, onboarding for new hires, and coordinate events, meetings, and office processes in alignment with HR policies and corporate initiatives.

Qualifications

• Four-year degree or equivalent.
• Professional oral and written communication skills.

Responsibilities

• Act as local point of contact for facilities-related responsibilities including vendor management, building management and coordinating with Facilities Manager for office repairs.
• Manage and maintain an orderly office environment.
• Manage front desk coverage schedule and ensure calls are answered and office visitors are greeted courteously and in timely manner.
• Coordinate group meetings; scheduling, booking conference rooms, food catering, transportation, materials.
• Coordinate interview rooms to ensure short wait times.
• Onboarding Partner for local new hires to assist with equipment inventory, desk setup, and first day needs.
• Meet regularly with Operations Support Manager for new policies, updates, or changes to internal processes.
• Act as liaison for production teams by communicating changes and facilitating new initiatives from corporate departments.
• Assist with candidate care initiatives and recognition weeks (Payroll Week, Admin Day, etc.).
• Plan and coordinate office-wide annual events with local Branch Managers.
• Assist with internal culture projects in partnership with local Managers or Operations Support Manager.
• Oversee candidate onboarding and compliance process including initiation, follow-up, and tracking in HR policies.
• Verify and complete pre-employment screening and Form I-9s when applicable
• Maintain confidential information for candidates and pre-employment documentation
• May assist with candidate timecard process including reporting and communication with recruiters
• Help with unemployment claims
• May publish and maintain jobs on approved job boards

Skills

Oral communication

Written communication

Professionalism

Education

Four-year degree or equivalent

Job description

Addison Group is seeking an Office Coordinator to support our local office operations in Philadelphia. The role balances day-to-day office needs with supporting producers and collaborating with Branch Managers to foster a cohesive, positive office culture.

You will manage facilities, front desk coverage, onboarding for new hires, and coordinate events, meetings, and office processes in alignment with HR policies and corporate initiatives.