Onboarding & Compliance HR Specialist

HGL; Reston, Northern (VA, KY); Hybrid; USD 34,000 - 44,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

HGL is seeking an organized HR Coordinator – Onboarding & Compliance to support onboarding operations and HR compliance across the employee lifecycle. This role handles onboarding activities, maintains HR records, and supports compliance initiatives to ensure a positive new hire experience.

The ideal candidate is process-driven, highly organized, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and HRIS systems.
• Demonstrated ability to provide exceptional customer service and support to employees and internal stakeholders.

Responsibilities

• Coordinate onboarding activities for new hires, including onboarding documentation, scheduling, and communications.
• Administer onboarding packets and ensure completion of required employment documentation.
• Coordinate pre-employment activities including background screenings, drug screenings, and onboarding requirements.
• Process and maintain I-9 and E-Verify documentation in compliance with federal requirements.
• Coordinate new hire orientation logistics and onboarding workflows.
• Serve as a point of contact for new hire onboarding questions and support.
• Maintain employee personnel files and HR records in accordance with company policy and applicable regulations.
• Support HR compliance initiatives, audits, and reporting requirements.
• Monitor and track required acknowledgments, compliance training assignments, and onboarding documentation.
• Assist with labor law posting coordination and compliance administration.
• Support document retention and recordkeeping processes.
• Maintain confidentiality of sensitive employee and company information.
• Perform HRIS data entry and maintain employee records with accuracy and timeliness.
• Support HR operational processes and workflow tracking in Nutrient, ADP, and SharePoint.
• Assist with maintaining onboarding and compliance documentation and procedures.
• Provide general administrative support to the HR department as needed.

Skills

Organizational skills

Attention to detail

Confidentiality

Communication skills

Customer service

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR, Business Administration, or related field

Tools

Microsoft Office Suite

HRIS systems

Job description

HGL is seeking an organized HR Coordinator – Onboarding & Compliance to support onboarding operations and HR compliance across the employee lifecycle. This role handles onboarding activities, maintains HR records, and supports compliance initiatives to ensure a positive new hire experience.

The ideal candidate is process-driven, highly organized, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.