HR Coordinator

Byyoursideac; Schaumburg (IL); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401K with company match

Brand new facilities

Employee Recognition Program

Job summary

BY YOUR SIDE is seeking an HR Coordinator to provide administrative HR support across onboarding, orientation, offboarding and payroll processes. The role covers maintaining personnel files, HIPAA and ADA compliance, and supporting engagement and benefits activities for employees in IL, GA and CO.

The ideal candidate has 12+ months in HR coordination, strong communication skills, and the ability to handle confidential information with initiative and reliability.

Qualifications

• Bachelor's degree required; Human Resource Management strongly preferred.
• 12+ months experience in a HR coordinator or specialist role required.
• Experience with orientation, onboarding and offboarding strongly preferred.
• Ability to handle confidential and sensitive information.
• Knowledge of HIPAA, EEO and ADA.

Responsibilities

• Schedule, assist and create onboarding documents; conduct remote orientation (pre and post) including i9 verifications and compliance testing.
• Support background screens and ensure onboarding compliance.
• Process status changes in required systems; communicate with department heads.
• Maintain online training (HIPAA, Bloodborne Pathogen, Mandated Reporter, Sexual Harassment).
• Educate new hires on HR policies and procedures.
• Oversee and input new hires into the HRIS and peripheral software; support integration projects.
• Maintain and audit personnel digital files; upload documents.
• Follow up with employee engagement plans and stay interviews.
• Prepare anniversary certificates and gifts; assist HR staff with updates.
• Assist payroll initiatives and other duties as assigned.

Skills

Communication

Confidentiality

Time management

Team player

Adaptability

Problem solving

Payroll exposure

Microsoft Office

HRIS

HIPAA compliance

EEO & ADA knowledge

Education

Bachelor's degree in HR related field

Tools

Microsoft Office

HRIS

Job description

The BY YOUR SIDE Life Cycle Coordinator is responsible for providing administrative and clerical support functions for various Human Resources services to support the leaders and employees at BYS. The HR Coordinator responsibilities include onboarding, orientation, offboarding, retention, Unemployment Claims, basic payroll functions and company policies and practices.

The Coordinator is responsible for supporting the HR department with managing tasks and providing administrative support to all employees at the direction of the HR Manager. Responsible for entering and maintaining data in multiple systems including the HRIS, entry level payroll experience is a plus. Must own maintenance of personnel files, will need to have basic knowledge of FMLA, I-9 USCIS Work Auth, IDOL, EEOC, ADA and Workmen’s Compensation including all regulatory requirements of an HR Department and HR supporting role. A previous entry level HR role with 9 months - 2 years of experience is a strong PLUS to support success in the role. The HR Coordinator will also support Onboarding, Orientation, Engagement, Benefits, Personnel File Maintenance and legal required documentation in the day-to-day operation of an HR Department.

The Coordinator always operates in a professional and ethical manor and sets the example with regards to interfacing with employees while answering incoming inquiries to the department, supporting other roles and supporting various department leaders to meet needs.

This is a full time position and hours of work and days may vary based upon the needs of the business. Your required work schedule will be split mostly between Schaumburg and Des Plaines, IL, with the home base being flexible based on geography and need. This role also supports an employee population based in IL, GA and CO. Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.

We Offer

• Compensation: $21-$23/hour
• Full benefits package (health insurance, dental, vision)
• 4 weeks paid time off per calendar year
• Paid Holidays
• 401K with Company Match
• Brand new facilities, with a clean and safe work environment
• Employee Recognition Program

Essential Functions, Duties & Responsibilities

Core duties and responsibilities include the following:

• Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other week.

Supports background screens and ensures compliance as part of onboarding process.

Processing all status changes within the required systems ensuring timely communication with department heads and teams.

Support the maintenance of all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment) within designated platform.

Educate newly hired employees on HR policies, internal procedures and regulations.

Oversee and input all new hires in the HRIS; as well as into any required peripheral software, support all integration projects and software changes as needed.

Maintain and audit all personnel digital files and upload their documents into personnel files.

Follow up with employee engagement plans, meet and greets and stay interviews.

Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution.

Perform various administrative and clerical functions for the HR Department

Assist with any payroll initiatives.

Other duties and special projects as assigned.

Skills Required

Include demonstrated competencies and physical, mental, & interpersonal skills

• Bachelor's degree required, Human Resource Management strongly preferred.
• 12+ months experience in a human resource coordinator or specialist role required.
• Experience with orientation, onboarding and offboarding strongly preferred.
• Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required.
• Understanding of State and Federal policies, such as, HIPAA, EEO and ADA.
• Must have a high level of initiative and be able to work effectively without constant, direct supervision.
• Flexibility and dependability with schedule as orientation locations may change.
• Must be responsible, adaptable, honest and reliable.
• Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast-pace organization.
• Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with great attention to details.
• Must possess strong analytical and problem-solving skills.
• Reliable transportation and the ability to travel as needed.
• Strong verbal, written, communication and collaboration skills required.
• Must have a positive “can do” attitude, a people person; as well as a Team Player.
• Payroll experience a strong plus.
• Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.