People & Office Operations Coordinator | Boston

Incendia Partners; Boston (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Incendia Partners in Boston is seeking an Office & People Operations Coordinator to join its fast-paced, collaborative environment. You will support leadership with calendar management, confidential communications, travel arrangements, and onboarding for new hires.

The role emphasizes organizing office operations, coordinating vendors, budgeting assistance, and cross-team collaboration with People and IT to ensure a smooth onboarding journey for staff across the U.S.

Qualifications

• 3+ years of experience in office operations, business operations, HR operations, or a related field.
• Experience in financial services or professional services strongly preferred
• Strong organizational and project management skills with excellent attention to detail
• Confident written and verbal communication skills
• Professional presence with the ability to interact effectively with senior stakeholders and external partners
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative, proactive, and solutions-oriented mindset

Responsibilities

• Serve as a trusted point of contact for ad hoc requests from leadership and the wider Boston office.
• Manage confidential correspondence and sensitive information with discretion and professionalism.
• Support calendar coordination, meeting scheduling, and expense reporting for senior team members.
• Assist with travel arrangements and other day-to-day administrative needs.
• Act as a reliable resource for leadership, ensuring priorities are handled efficiently and accurately.

Skills

Office operations

HR operations

Project management

Communication

Stakeholder interaction

Tools

Microsoft Office

Job description

Incendia Partners in Boston is seeking an Office & People Operations Coordinator to join its fast-paced, collaborative environment. You will support leadership with calendar management, confidential communications, travel arrangements, and onboarding for new hires.

The role emphasizes organizing office operations, coordinating vendors, budgeting assistance, and cross-team collaboration with People and IT to ensure a smooth onboarding journey for staff across the U.S.