CONFIDENTIAL - Office Manager

Incendia Partners; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Job summary

A respected boutique investment firm in Boston is seeking an experienced Office Manager to ensure smooth operations. Responsibilities include managing administrative workflows, supporting leadership, and maintaining a professional environment. Candidates should have over 5 years in office management, strong organizational skills, and proficiency in Microsoft Office. This full-time role offers a competitive salary and a collegial culture.

Qualifications

• 5+ years of experience in office management or senior administrative role in finance or professional services.
• Strong attention to detail and ability to work independently or collaboratively.
• Discretion and sound judgment with confidential information.

Responsibilities

• Oversee daily office operations and facilities management.
• Serve as the first point of contact for visitors and clients.
• Support firm leadership with administrative tasks and scheduling.
• Coordinate meetings and manage document flow.
• Assist HR with onboarding and benefits administration.

Skills

Organizational skills

Multitasking abilities

Emotional intelligence

Proficiency in Microsoft Office Suite

Tools

CRM systems

Document management systems

Job description

Senior Staffing Partner | Incendia Partners

Salary: $80,000 – $90,000 DOE + discretionary bonus

Incendia Partners - www.incendia.com

About The Opportunity

Our client, a respected boutique investment firm located in downtown Boston, is seeking an experienced Office Manager to join their close-knit team. This is an exceptional opportunity for a proactive, polished professional who thrives in a fast-paced, detail-oriented environment. The firm prides itself on its collegial culture, professionalism, and long‑term relationships with clients and investors.

As the Office Manager, you will serve as the operational backbone of the firm. Ensuring the office runs smoothly, managing administrative workflows, supporting senior leadership, and representing the firm with the highest level of professionalism. This position requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic investment setting.

Key Responsibilities

• Oversee daily office operations, including facilities management, vendor coordination, and office supply inventory.
• Serve as the first point of contact for visitors, clients, and service providers. Maintaining a polished and professional office presence.
• Support firm leadership with administrative tasks such as scheduling, travel arrangements, expense reporting, and correspondence.
• Coordinate internal and external meetings, including investor events and board meetings.
• Manage document flow, filing systems, and compliance‑related administrative processes.
• Assist with HR coordination, including onboarding, benefits administration, and liaising with external payroll providers.
• Work closely with accounting and operations staff on invoice processing, expense tracking, and budget oversight.
• Uphold confidentiality and discretion at all times when handling sensitive information.

Qualifications

• 5+ years of experience in an office management or senior administrative role, ideally within finance, private equity, investment management, or professional services.
• Exceptional organizational and multitasking abilities; strong attention to detail.
• High emotional intelligence and professional presence.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and comfort with CRM or document management systems.
• Ability to work both independently and collaboratively in a small‑team environment.
• Discretion and sound judgment when handling confidential information.

Why Join This Firm?

• Stable, growing investment firm with a collegial and respectful culture.
• High visibility and direct access to firm leadership.
• Opportunity to take ownership of operations and make a meaningful impact.
• Competitive compensation package with strong benefits.

Job Highlights

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Investment Management, Financial Services, Venture Capital & Private Equity Principals

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid paternity leave