People & HR Operations Coordinator

ProActive Property Management, LLC; Palm Harbor (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

ProActive Property Management, LLC is seeking an HR & Office Coordinator in Palm Harbor, FL. You will support recruiting, people operations, and day-to-day office activities, acting as a hub for employees and leadership to ensure a positive employee experience and efficient business operations.

The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats, from HR processes to office administration and culture-building initiatives.

Qualifications

• Bachelor's degree in HR, Marketing, Communications, Business, or related field or equivalent experience.
• 2–4 years of experience in recruiting, HR coordination, office administration, or related areas.
• Experience supporting payroll processing and benefits administration.
• Experience coordinating employee engagement initiatives and office events.
• Knowledge of employment laws, HR best practices, and recruiting processes.
• Experience with HRIS, ATS platforms, onboarding systems, and related tools.
• Experience sourcing candidates through job boards, networks, referrals, and other channels.
• Excellent written and verbal communication; strong interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Capable of working independently with initiative and follow-through.
• Collaborative and service-oriented with discretion handling sensitive information.

Responsibilities

• Oversee day-to-day office operations to maintain an organized, professional workplace.
• Serve as primary contact for employee office needs, vendors, services, deliveries, and office needs.
• Coordinate office inventory, supplies, renewals, and shared spaces; prepare workspaces for new hires.
• Provide administrative support to leadership, including scheduling, meetings, and correspondence.
• Lead recruiting efforts; build talent pipelines and manage the full recruiting lifecycle.
• Support HR operations: onboarding, payroll processing, benefits administration, compliance.
• Coordinate employee engagement events and culture-building activities.
• Assist with marketing collateral, client billing, and cross-functional projects as needed.
• Maintain confidential employee information with professionalism and discretion.

Skills

HR coordination

Office administration

Recruiting

Payroll processing

Benefits administration

Employee engagement

Communication skills

HR metrics/reporting

Multitasking

Education

Bachelor's degree in HR, Marketing, Communications, Business or related field

Tools

HRIS

ATS platforms

Onboarding systems

Job description

ProActive Property Management, LLC is seeking an HR & Office Coordinator in Palm Harbor, FL. You will support recruiting, people operations, and day-to-day office activities, acting as a hub for employees and leadership to ensure a positive employee experience and efficient business operations.

The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats, from HR processes to office administration and culture-building initiatives.