Onsite HR & Office Administrator — People & Compliance

Paladin EnviroTech Company; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Paladin Envirotech seeks an organized HR and Office Administrator to provide onsite HR and administrative support at the Tampa facility while supporting HR operations company-wide. This role will serve as a local HR resource for employees and managers, assist with HR initiatives, and help ensure smooth office operations.

The ideal candidate is highly organized, maintains confidentiality, communicates professionally, and balances HR responsibilities with administrative duties in a fast-paced

Qualifications

• 3+ years of HR and office administrative experience required.
• High school diploma or equivalent; associate degree preferred.
• Experience with ADP Workforce Now is preferred.
• Knowledge of OSHA requirements and workplace safety practices.
• Experience with multi-state employment laws a plus.
• Strong organizational, written, and verbal communication with attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel).

Responsibilities

• Assist with onboarding and new hire paperwork.
• Maintain confidential HR files and records.
• Enter and update employee data in HR systems.
• Handle employee status changes and payroll-related information.
• Coordinate background checks and pre-employment requirements.
• Maintain federal/state employment postings.
• Track attendance and PTO; assist payroll processing.
• Coordinate recruiting activities and candidate communications.
• Maintain training records and coordinate training.
• Respond to routine HR questions and escalate complex issues.
• Serve as front-office contact for employees, visitors, and vendors.
• Schedule meetings and company events.
• Prepare documents, reports, and presentations.
• Assist management with administrative projects.
• Maintain organized front office and common areas.
• Ensure safety and compliance collaboration with Operations and Safety teams.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Confidentiality

Independence

Initiative

Education

High school diploma

Associate degree in HR/Business

SHRM/HRCI certification

Tools

ADP Workforce Now

Microsoft Office 365

Job description

Paladin Envirotech seeks an organized HR and Office Administrator to provide onsite HR and administrative support at the Tampa facility while supporting HR operations company-wide. This role will serve as a local HR resource for employees and managers, assist with HR initiatives, and help ensure smooth office operations.

The ideal candidate is highly organized, maintains confidentiality, communicates professionally, and balances HR responsibilities with administrative duties in a fast-paced