People & Operations Coordinator - Recruiting & Admin

ReturnPro; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

ReturnPro is seeking a People and Operations Coordinator to support day-to-day people operations with a focus on recruiting coordination and administrative execution. The role centers on scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate job descriptions.

The position expands to assist with office operations, executive calendar management, and confidential handling of employee records.

Qualifications

• High school diploma or equivalent required.
• Prior experience in recruiting coordination, HR administration, or office operations preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional demeanor with the ability to handle confidential information.
• Proficiency with Microsoft Office Suite and comfort learning ATS platforms.
• Strong time management and follow-through skills.
• Ability to work independently while collaborating cross-functionally.

Responsibilities

• Schedule and coordinate candidate interviews across multiple roles and departments.
• Post open positions to job boards and sourcing platforms.
• Review incoming resumes and candidate profiles for baseline qualification and alignment.
• Maintain and update job descriptions to ensure accuracy and consistency.
• Manage candidate records and interview stages within the ATS.
• Communicate professionally with candidates regarding scheduling, next steps, and status updates.
• Partner with recruiters and hiring managers to support a smooth interview process.
• Provide administrative support to executives, including calendar management and meeting coordination.
• Oversee day-to-day office operations, including office layout and supplies.

Skills

Organizational skills

Communication skills

Time management

Multitasking

ATS platforms

Microsoft Office

Confidentiality

Independent working

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

ATS platforms

Job description

ReturnPro is seeking a People and Operations Coordinator to support day-to-day people operations with a focus on recruiting coordination and administrative execution. The role centers on scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate job descriptions.

The position expands to assist with office operations, executive calendar management, and confidential handling of employee records.