People-Driven Office Coordinator — Multi-Location Ops

Dome Construction; San Francisco (CA); On-site; USD 40,000 - 47,000; Full time

Job summary

Dome Construction is seeking an organized, resourceful Office Coordinator to support day-to-day operations in the San Francisco Bay Area. You will help manage mail, meetings, events, vendors, and employee support, ensuring a welcoming and efficient workplace.

Ideal candidates bring 2+ years of relevant experience, strong MS Office skills, and a proactive mindset. Some travel between Dome locations and notary willingness are considered assets for this role.

Qualifications

• High school diploma or equivalent; some college coursework is preferred.
• At least 2 years of administrative, office coordination, workplace services, or related experience preferred.
• Experience coordinating vendors, meetings, events, or office services.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication and customer service skills, with a welcoming and solutions-oriented approach.
• Attention to detail and a commitment to following through.
• The ability to learn new systems and processes quickly; notary commission is preferred or willing to obtain one.

Responsibilities

• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.
• Manage document filing, administrative records, and office communications.
• Monitor office emails, Teams messages, and phone calls, routing questions and requests.
• Provide general administrative support to employees and departments across the company.
• Coordinate food and beverage for meetings, trainings, lunches, and events.
• Organize meeting spaces, invitations, reservations, and event logistics.
• Welcome visitors and serve as a friendly first point of contact.
• Assist employees with supplies, printing, shipping, and workplace access.
• Support onboarding and offboarding logistics and workplace setup.
• Coordinate vendor and service provider relationships, deliveries, and maintenance.
• Assist with admin documentation, records management, and internal processes.
• Support Accounting, Payroll, and other departments with admin needs.

Skills

MS Office

Notary preferred

Multitasking

Communication

Organization

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Microsoft Teams

Job description

Dome Construction is seeking an organized, resourceful Office Coordinator to support day-to-day operations in the San Francisco Bay Area. You will help manage mail, meetings, events, vendors, and employee support, ensuring a welcoming and efficient workplace.

Ideal candidates bring 2+ years of relevant experience, strong MS Office skills, and a proactive mindset. Some travel between Dome locations and notary willingness are considered assets for this role.