Office Coordinator

3North; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

3North in Richmond, VA seeks an organized Office Coordinator to keep our on-site studio welcoming, efficient, and running smoothly. You’ll be the central point of contact for staff, clients, vendors, and visitors, supporting daily operations, hospitality, scheduling, and facilities coordination.

The role offers regular hours, a collaborative environment, and opportunities to contribute to a growing design practice with a track record of award-winning work across cultural institutions,

Qualifications

• Strong organizational skills, attention to detail, and follow-through.
• A friendly, professional, and service-oriented attitude.
• Excellent communication skills and sound judgment.
• Ability to multitask, prioritize responsibilities, and adapt to changing needs.
• Proficiency with Microsoft Office, Teams, shared calendars, and general office technology.
• A proactive, hands-on approach to maintaining a welcoming and organized workplace.

Responsibilities

• Open and close the office, ensuring the workplace is secure, organized, and ready for daily operations.
• Welcome visitors, answer calls, and coordinate mail, packages, and deliveries.
• Prepare meeting spaces, refreshments, and hospitality for clients and staff.
• Maintain common areas, kitchens, restrooms, and the materials library.
• Manage office supplies, inventory, and routine purchasing.
• Coordinate calendars, conference rooms, meetings, and office events.
• Work with vendors and service providers on maintenance and facility needs.
• Assist with travel arrangements, catering, company events, and special projects.

Skills

Organizational skills

Communication

Customer service

Multitasking

Microsoft Office

Hospitality

Job description

3North is a 42-person multidisciplinary design practice with studios in Richmond, VA and San Francisco, CA. For 27 years, we have built a body of work spanning cultural institutions, hospitality, education, and luxury residential commissions that consistently earns recognition at the highest levels of the profession. This includes AIA Virginia’s T. David Fitzgibbon Distinguished Firm Award, the Commonwealth’s foremost acknowledgment of sustained design excellence and professional contribution.

We bring architecture, interior design, and landscape architecture together under one roof, and we believe that integration among design disciplines is essential to meaningful work. We’re not a firm that talks about culture and design commitment as aspirational goals. They are simply how we work. If you’ve been waiting for the right opportunity to move, this is worth your attention.

We are seeking an organized, dependable, and personable Office Coordinator to help keep our office welcoming, efficient, and running smoothly. This role serves as a central point of contact for staff, clients, vendors, and visitors while supporting daily office operations, hospitality, scheduling, and facilities coordination.

RESPONSIBILITIES

• Open and close the office, ensuring the workplace is secure, organized, and ready for daily operations.
• Welcome visitors, answer calls, and coordinate mail, packages, and deliveries.
• Prepare meeting spaces, refreshments, and hospitality for clients and staff.
• Maintain common areas, kitchens, restrooms, and the materials library.
• Manage office supplies, inventory, and routine purchasing.
• Coordinate calendars, conference rooms, meetings, and office events.
• Work with vendors and service providers on maintenance and facility needs.
• Assist with travel arrangements, catering, company events, and special projects.

QUALIFICATIONS AND SKILLS

• Strong organizational skills, attention to detail, and follow-through.
• A friendly, professional, and service-oriented attitude.
• Excellent communication skills and sound judgment.
• Ability to multitask, prioritize responsibilities, and adapt to changing needs.
• Proficiency with Microsoft Office, Teams, shared calendars, and general office technology.
• A proactive, hands-on approach to maintaining a welcoming and organized workplace.

SCHEDULE AND WORK ENVIRONMENT

This is an on-site position in Richmond, Virginia, with office hours of 8:30 a.m. to 5:30 p.m. The role involves occasional local errands.

3North is an equal opportunity employer.