Office Coordinator

Dome Construction; San Francisco (CA); On-site; USD 40,000 - 47,000; Full time

Job summary

Dome Construction is seeking an organized, resourceful Office Coordinator to support day-to-day operations in the San Francisco Bay Area. You will help manage mail, meetings, events, vendors, and employee support, ensuring a welcoming and efficient workplace.

Ideal candidates bring 2+ years of relevant experience, strong MS Office skills, and a proactive mindset. Some travel between Dome locations and notary willingness are considered assets for this role.

Qualifications

• High school diploma or equivalent; some college coursework is preferred.
• At least 2 years of administrative, office coordination, workplace services, or related experience preferred.
• Experience coordinating vendors, meetings, events, or office services.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication and customer service skills, with a welcoming and solutions-oriented approach.
• Attention to detail and a commitment to following through.
• The ability to learn new systems and processes quickly; notary commission is preferred or willing to obtain one.

Responsibilities

• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.
• Manage document filing, administrative records, and office communications.
• Monitor office emails, Teams messages, and phone calls, routing questions and requests.
• Provide general administrative support to employees and departments across the company.
• Coordinate food and beverage for meetings, trainings, lunches, and events.
• Organize meeting spaces, invitations, reservations, and event logistics.
• Welcome visitors and serve as a friendly first point of contact.
• Assist employees with supplies, printing, shipping, and workplace access.
• Support onboarding and offboarding logistics and workplace setup.
• Coordinate vendor and service provider relationships, deliveries, and maintenance.
• Assist with admin documentation, records management, and internal processes.
• Support Accounting, Payroll, and other departments with admin needs.

Skills

MS Office

Notary preferred

Multitasking

Communication

Organization

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Microsoft Teams

Job description

Dome Construction | Full-Time | Hourly / Non-Exempt

Help make great things happen behind the scenes.

At Dome Construction, we know that building great projects starts with having great people behind them. We're looking for an organized, resourceful, and people-oriented Office Coordinator who takes pride in creating a welcoming, well-run workplace where employees and visitors feel supported.

This is an opportunity for someone who enjoys variety in their day, takes initiative, and genuinely likes being the person others can count on. From coordinating meetings and company events to managing office operations, supporting employees, and keeping everything running smoothly, you'll play an important role in the day-to-day experience of our team.

If you're someone who enjoys staying organized, solving problems, juggling multiple priorities, and making things happen, we'd love to meet you!

What You'll Do

No two days will look exactly the same. You'll be at the center of our office operations, helping keep things organized, welcoming, and running efficiently. Your responsibilities will include:

Office Operations & Administration

• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.
• Manage document filing, administrative records, and office communications.
• Monitor office emails, Teams messages, and phone calls, helping route questions and requests to the right people.
• Provide general administrative support to employees and departments across the company.

Workplace & Facilities Coordination

• Help maintain an organized, functional, and welcoming office environment.
• Keep kitchen, coffee, and common areas stocked and presentable.
• Monitor office supplies, place orders, and coordinate maintenance requests.
• Work with property management and service providers to address office needs across multiple Dome locations.

Meetings, Events & Employee Support

• Coordinate food and beverage orders for meetings, trainings, field lunches, and company events.
• Help organize meeting spaces, invitations, reservations, and event logistics.
• Welcome visitors and serve as a friendly, helpful first point of contact.
• Assist employees with everyday office needs, including supplies, printing, shipping, and workplace access.
• Support new hire orientation, onboarding and offboarding logistics, and employee workplace setup.

Vendor & Purchasing Coordination

• Serve as a point of contact for office vendors and service providers.
• Coordinate deliveries, service appointments, maintenance, and pickups.
• Purchase office, kitchen, meeting, and event supplies.
• Troubleshoot vendor or delivery issues and follow through to resolution.

Business Support & Special Projects

• Assist with administrative documentation, records management, and internal processes.
• Support Accounting, Payroll, and other departments with administrative needs.
• Help maintain office procedures and standard operating documentation.
• Participate in special projects, reporting, and process improvement initiatives as organizational needs evolve.

What We're Looking For

We're looking for someone who is proactive, dependable, and enjoys being part of a team. You don't have to know everything on day one, but you should be comfortable taking ownership, figuring things out, and jumping in wherever help is needed.

Ideally, you bring:

• A high school diploma or equivalent; some college coursework is preferred.
• At least 2 years of administrative, office coordination, workplace services, or related experience preferred.
• Experience coordinating vendors, meetings, events, or office services.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication and customer service skills, with a welcoming and solutions-oriented approach.
• Attention to detail and a commitment to following through.
• The ability to work independently, adapt to changing priorities, and respond to unexpected needs.The ability to learn new systems and processes quickly.
• A notary commission is preferred, or a willingness to obtain one.

This position also requires occasional local travel between Dome offices and nearby vendors, so a valid driver's license, reliable transportation, and appropriate vehicle insurance are required.

Why Dome Construction?

At Dome, our people are what make us who we are. We're proud of the relationships we build, the work we do, and the collaborative culture we've created along the way.

Joining Dome means becoming part of a team where people support one another, take pride in their work, and understand that every role contributes to our success. As our Office Coordinator, you'll have the opportunity to build relationships across the organization, make a meaningful impact on the employee experience, and be part of a company that values the people behind every project.

Ready to Join the Team?

If you're organized, personable, resourceful, and excited about making a difference in the everyday experience of a great team, we'd love to hear from you!

Come build with us at Dome Construction.

(Pay dependent of experience, skill, knowledge)

San Francisco Bay Area Pay Range

$60,320—$70,720 USD

The job duties for this position [will/may] entail assignment at a customer worksite where the customer has a requirement that all Dome's personnel must be vaccinated to enter the worksite, and the customer's policy has no exemptions. While Dome must operate within the customer's worksite requirements, Dome will provide reasonable accommodations to employees who cannot be vaccinated because of a disability/medical reason or sincerely-held religious beliefs.