People & Culture Assistant

Essen Medical Associates; New York (NY); On-site; USD 33,062 - 35,817; Full time

Job summary

Essen Medical Associates is looking for a detail-oriented HR Assistant in New York, NY. The role involves supporting HR functions, managing employee records, and coordinating HR projects. Candidates should have an associates degree in Human Resources or a related field, and at least 12 years of HR or administrative experience. Strong organizational, communication skills, and proficiency in Microsoft Office are essential. This office-based position offers an hourly rate of $24-$26 and requires potential extended hours during peak periods.

Qualifications

• Associates degree in Human Resources, Business Administration, or related field preferred.
• 12 years of HR or administrative experience, internships acceptable.

Responsibilities

• Support Human Resources department with various administrative tasks.
• Maintain employee records, both soft and hard copies.
• Process documentation and prepare reports related to personnel activities.
• Coordinate HR projects and take minutes.
• Deal with employee requests regarding HR issues.
• Communicate with public services when necessary.
• Ensure HR documents are properly completed and filed.
• Assist with planning and execution of HR-related events.

Skills

Strong organizational and time-management skills

Excellent communication and interpersonal skills

High level of confidentiality and professionalism

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Familiarity with HR databases and HRIS systems

Knowledge of labor laws and HR best practices

Knowledge of Employee Benefits

Education

Associates degree in Human Resources, Business Administration, or related field

Job description

HR Assistant

We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. The HR Assistant will be responsible for a wide range of administrative tasks, assisting with recruitment, onboarding, employee records management, and HR compliance. This role is essential to ensuring the smooth and efficient operation of our HR functions and initiatives.

Covering the front desk and assisting with day-to-day operations of the HR functions such as answering the main HR phone line, emails, mail and other duties

Maintain employee records (soft and hard copies)

Process documentation and prepare reports relating to personnel activities (grievances, performance evaluations, verification of employment, etc.)

Coordinate HR projects (meetings, training, surveys, etc.) and take minutes

Deal with employee requests regarding human resources issues, rules, and regulations

Communicate with public services when necessary (e.g., benefits, tax authorities)

Ensure HR documents are completed properly and filed accordingly

Assist with planning and execution of HR-related events or initiatives

Education

Associates degree in Human Resources, Business Administration, or related field (preferred but not mandatory)

Experience

12 years of HR or administrative experience (internships acceptable)

Skills

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• High level of confidentiality and professionalism
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with HR databases and HRIS systems is a plus
• Knowledge of labor laws and HR best practices is advantageous
• Knowledge of Employee Benefits

Working Conditions

Office-based role

May occasionally be required to work extended hours during peak HR period

$24-$26 an hr

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.