People & Culture Assistant

Essen Healthcare; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Essen Health Care is seeking a detail-oriented HR Assistant to support our Human Resources department across recruitment, onboarding, employee records, and compliance. This role is vital to smooth HR operations in a multisite medical group serving diverse New York communities.

You will cover front desk duties, maintain records, prepare reports, coordinate HR projects, and respond to employee inquiries while upholding confidentiality and professional standards.

Qualifications

• Associates degree in Human Resources, Business Administration, or related field (preferred).
• 1–2 years of HR or administrative experience (internships acceptable).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with HR databases and HRIS systems is a plus.
• Knowledge of labor laws and HR best practices is advantageous.
• Knowledge of Employee Benefits.

Responsibilities

• Covering the front desk and assisting with day-to-day operations of the HR functions such as answering the main HR phone line, Emails, mail and other duties
• Maintain employee records (soft and hard copies)
• Process documentation and prepare reports relating to personnel activities (grievances, performance evaluations, verification of employment, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Communicate with public services when necessary (e.g., benefits, tax authorities)
• Ensure HR documents are completed properly and filed accordingly
• Assist with planning and execution of HR-related events or initiatives

Skills

Org & time mgmt

Communication

Confidentiality

MS Office

HRIS familiarity

Labor laws

Employee benefits

Education

Associates degree in HR or related field

Tools

HRIS systems

Job description

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary

We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. The HR Assistant will be responsible for a wide range of administrative tasks, assisting with recruitment, onboarding, employee records management, and HR compliance. This role is essential to ensuring the smooth and efficient operation of our HR functions and initiatives.

Responsibilities

• Covering the front desk and assisting with day-to-day operations of the HR functions such as answering the main HR phone line, Emails, mail and other duties
• Maintain employee records (soft and hard copies)
• Process documentation and prepare reports relating to personnel activities (grievances, performance evaluations, verification of employment, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Communicate with public services when necessary (e.g., benefits, tax authorities)
• Ensure HR documents are completed properly and filed accordingly
• Assist with planning and execution of HR-related events or initiatives

Qualifications

Education:

Associates degree in Human Resources, Business Administration, or related field (preferred but not mandatory)

Experience: 1–2 years of HR or administrative experience (internships acceptable)

Skills:

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• High level of confidentiality and professionalism
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with HR databases and HRIS systems is a plus
• Knowledge of labor laws and HR best practices is advantageous
• Knowledge of Employee Benefits

Working Conditions:

• Office-based role
• May occasionally be required to work extended hours during peak HR period

$24-$26 an hr

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.