Human Resources Assistant

Beyond Green Solutions; City of Rochester (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Beyond Green Solutions in Rochester, NY is seeking an HR Assistant to support day-to-day HR operations, including recruiting, onboarding, compliance tracking, and recordkeeping.

You will help coordinate candidates, maintain accurate employee files in the HRIS, and assist with benefits, records, and reporting while upholding confidentiality.

The ideal candidate has 1–2 years HR experience, strong attention to detail, and the ability to work independently within a collaborative team.

Qualifications

• Associate degree in HR or related field required; bachelor’s preferred.
• 1–2 years of HR experience required.
• Knowledge of HR practices, confidentiality.
• Experience with HRIS and ATS preferred.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information.

Responsibilities

• Assist with recruiting activities and applicant tracking.
• Coordinate onboarding including offer letters and new-hire docs.
• Maintain employee records in HRIS and ensure file accuracy.
• Support benefits administration and HR reporting.
• Ensure compliance and document retention.
• Respond to routine employment verification requests.

Skills

Attention to detail

Organizational skills

Verbal & written communication

Discretion & confidentiality

HRIS experience

Microsoft Office

Education

Associate degree in Human Resources or related field

Tools

HRIS system experience

Microsoft Office

Job description

The HR Assistant provides day-to-day support to the Human Resources function, with primary responsibilities in recruiting, onboarding, compliance tracking, employee documentation, recordkeeping, and HR systems.

This position will assist with coordinating candidates and new hires throughout the recruiting and onboarding process, maintaining accurate employee records, tracking required documentation, and supporting ongoing HR compliance activities. The HR Assistant will also provide administrative support for benefits, employee changes, reporting, and other HR initiatives.

The ideal candidate has previous Human Resources experience, strong attention to detail, and an understanding of the importance of accuracy, confidentiality, and consistency when working with employee information.

Responsibilities

• Assist with recruiting activities, including job postings, applicant tracking, interview coordination, candidate communication, and maintaining accurate recruiting records.
• Coordinate the onboarding process for new employees, including offer letters, pre-employment requirements, background checks, required forms, and new-hire documentation.
• Assist new employees with completion of required employment documentation, including Form I-9, tax forms, direct deposit information, policies, acknowledgments, and other onboarding requirements.
• Maintain accurate employee information within the HRIS and ensure personnel files and supporting documentation are complete, organized, and current.
• Track required employment and compliance documentation, identify missing or expiring items, and coordinate necessary follow-up.
• Assist with federal, state, and company compliance requirements, reporting, recordkeeping, and documentation.
• Provide administrative support for benefits, employee leave, employee changes, and other HR processes while maintaining accurate supporting documentation.
• Assist with employee performance review processes, engagement initiatives, surveys, and other HR programs, including tracking completion and maintaining records.
• Respond to routine employment verification, unemployment, and other employment-related information requests in accordance with company procedures.
• Prepare HRIS reports and assist with maintaining HR metrics and departmental reporting.
• Monitor and assist with the HR inbox, responding to routine employee questions and appropriately routing requests requiring additional review.
• Assist with employee onboarding and offboarding activities and coordinate necessary information with other departments.
• Maintain and update HR forms, templates, procedures, employee communications, and other departmental documentation.
• Maintain confidentiality of employee information and sensitive company records at all times.
• Provide general support for HR projects, initiatives, and other departmental responsibilities as assigned.

Qualifications

• Associate degree in Human Resources, Business Administration, or a related field required; bachelor’s degree preferred.
• 1–2 years of experience working in a Human Resources role required , with exposure to recruiting, onboarding, employee records, HR compliance, or similar HR functions.
• Working knowledge of basic Human Resources practices, employment documentation, and confidentiality requirements.
• Previous experience working with an HRIS and/or applicant tracking system preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills.
• Professional and approachable when communicating with candidates, employees, management, and external partners.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to exercise discretion and maintain confidentiality when working with sensitive employee and company information.
• Desire to continue developing knowledge and experience across multiple areas of Human Resources.

Technical Skills

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience entering and maintaining employee information within an HRIS or similar system.
• Familiarity with applicant tracking systems and electronic employee records preferred.
• Ability to accurately maintain spreadsheets, reports, employee records, and compliance tracking documentation.
• Comfortable learning new software systems and working across multiple applications.

Preferred Experience

Experience in one or more of the following areas is preferred:

• Recruiting and applicant coordination
• HRIS data entry and employee record maintenance
• Employment eligibility and pre-employment documentation
• HR compliance tracking and recordkeeping
• Benefits administration support
• Employee performance review processes
• HR reporting and metrics

If you are an early-career Human Resources professional who is organized, detail-oriented, and interested in expanding your HR experience, we encourage you to apply. This position provides the opportunity to gain hands‑on experience across recruiting, onboarding, compliance, employee records, benefits support, and day‑to‑day HR operations while making a meaningful contribution to the employee experience.