Pediatrics Administrative Lead & HR Coordinator

Icahn School of Medicine at Mount Sinai; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Icahn School of Medicine at Mount Sinai seeks an Administrative Coordinator to oversee administrative services for a department, care center, or division in New York. This role supervises 1-2 direct reports and reports to a division head or higher-level executive.

Responsibilities include calendar management, budgeting support, HR/payroll processing, procurement coordination, and event planning for forums and meetings.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 5 years of related administrative or business experience.
• Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries and directs to the appropriate department when needed.
• Manages calendars and coordinates schedules for executives or departments.
• Monitors and assists in budgeting and grant allocations; prepares documents for review and approval.
• Initiates HR and payroll transactions; processes weekly payroll submissions and liaises with HR/payroll.
• Maintains supplies, conducts inventory, and liaises with Purchasing for pricing and replenishment.
• Plans and coordinates forums, conferences, meetings, and visiting professorships; prepares packets and distributes minutes.
• Develops and updates informational materials; drafts brochures and mailings.
• Prepares statistical reports by gathering and organizing data.
• Supports grant applications and survey preparations as needed.
• Mentors and trains new office staff and monitors performance.

Skills

Calendar management

Budget tracking

Payroll processing

HR liaison

Staff supervision

Office operations

Education

Bachelor's Degree or equivalent

Job description

The Icahn School of Medicine at Mount Sinai seeks an Administrative Coordinator to oversee administrative services for a department, care center, or division in New York. This role supervises 1-2 direct reports and reports to a division head or higher-level executive.

Responsibilities include calendar management, budgeting support, HR/payroll processing, procurement coordination, and event planning for forums and meetings.