Senior Administrative Coordinator – Dermatology Department

Icahn School of Medicine at Mount Sinai; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai is seeking an Administrative Coordinator to oversee calendar, travel, payroll and HR transactions for the head of a department.

The role reports to a division head or higher-level executive within the Mount Sinai Health System in New York City. The position requires a Bachelor’s degree or equivalent, at least 5 years of related administrative experience (supervisory experience preferred),

Qualifications

• Bachelor’s Degree or equivalent combination of applicable education and experience.
• 5 years related administrative or business experience required; supervisory experience preferred.

Responsibilities

• Calendar and scheduling management: manage the faculty member’s calendar and coordinate meetings and materials.
• Travel coordination: organize domestic and international travel and related logistics.
• Travel reimbursement and expense management: submit and track reimbursements and expenses.
• Curriculum vitae and professional records: maintain up‑to‑date CV and scholarly records.
• Administrative organization and correspondence: maintain electronic records and assist with routine correspondence.
• Professional engagement coordination: track invitations, conferences and external commitments.
• Answers routine inquiries and directs complex questions to the right department.
• Assists in maintaining the department budget and grant allocations.
• Initiates HR and payroll transactions and coordinates with HR/payroll.
• Ensures restock of supplies and coordination with Purchasing for pricing.
• Develops and revises informational materials and reports.

Skills

Administrative experience

Supervisory experience

Education

Bachelor’s Degree or equivalent

Job description

The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai is seeking an Administrative Coordinator to oversee calendar, travel, payroll and HR transactions for the head of a department.

The role reports to a division head or higher-level executive within the Mount Sinai Health System in New York City. The position requires a Bachelor’s degree or equivalent, at least 5 years of related administrative experience (supervisory experience preferred),