Senior Administrative Operations Coordinator

Mount Sinai; New York (NY); On-site; USD 72,000 - 99,000; Full time

Job summary

Mount Sinai Health System in New York is seeking an Administrative Coordinator II to manage department-level administrative operations, HR processes, payroll support, and credentialing, reporting to a division head.

The role includes budget monitoring, procurement coordination, event planning, minutes transcription, and staff mentorship, with responsibility for ensuring smooth office coverage and ongoing process improvements.

Qualifications

• Bachelor's Degree or combination of applicable experience and education.
• 7+ years related administrative or business experience required; supervisory experience preferred.

Responsibilities

• Oversees office and administrative operations, including HR, financial maintenance, staffing, projects and credentialing.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents for balanced accounts.
• Initiates HR and payroll transactions; generates weekly payroll submissions; coordinates with HR/payroll to resolve issues.
• Manages supplies and inventory; coordinates with Purchasing to secure best pricing; tracks vendor contracts for renewal.
• Plans and coordinates forums, conferences, seminars, and visiting professorships; prepares participant packets and minutes.
• Develops and updates informational flyers, brochures, and mailings.
• Researches data for reports; compiles figures for computations and prepares statistical reports.
• Checks materials submitted for supervisor review to ensure completeness and accuracy.
• Mentors and trains new office staff; monitors performance and provides orientation.
• Coordinates administrative and office support coverage; performs other related duties.

Education

Bachelor's Degree or combination of applicable experience and education

Job description

Mount Sinai Health System in New York is seeking an Administrative Coordinator II to manage department-level administrative operations, HR processes, payroll support, and credentialing, reporting to a division head.

The role includes budget monitoring, procurement coordination, event planning, minutes transcription, and staff mentorship, with responsibility for ensuring smooth office coverage and ongoing process improvements.