Dermatology Department Operations Coordinator

Mount Sinai Health System; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai seeks an Administrative Coordinator to support the head of the department with calendar management, travel logistics, and HR/payroll transactions.

You will maintain an accurate CV and professional records, coordinate invitations, and manage routine inquiries, while overseeing 1-2 administrative staff and coordinating budgeting and purchasing.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum 5 years of administrative or business experience; supervisory experience preferred.

Responsibilities

• Manage faculty member's calendar and meetings.
• Coordinate domestic and international travel.
• Process travel reimbursements and expenses.
• Maintain academic CV and records for reviews and reporting.
• Organize electronic records and correspondence.
• Coordinate invitations, bios and presentation materials.
• Respond to routine inquiries and direct to proper departments.
• Assist with budget and grant allocations.
• Handle HR and payroll transactions; weekly payroll submission.
• Ensure restock of supplies and inventory management.
• Develop informational flyers and reports.
• Assist with grant applications and survey preparations.

Skills

Administrative experience

Scheduling

Travel coordination

Payroll processing

Education

Bachelor's degree or equivalent

Job description

The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai seeks an Administrative Coordinator to support the head of the department with calendar management, travel logistics, and HR/payroll transactions.

You will maintain an accurate CV and professional records, coordinate invitations, and manage routine inquiries, while overseeing 1-2 administrative staff and coordinating budgeting and purchasing.