Pediatric Care & Scheduling Coordinator

Pediatric Therapy, LLC; Versailles (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

PTO

Life & disability insurance

Job summary

Associates in Pediatric Therapy is seeking a Patient Coordinator to welcome patients, coordinate intake and EMR updates, and ensure smooth scheduling in a pediatric setting.

The role focuses on accurate coordination with physicians, insurers, and therapy staff, maintaining patient confidentiality and handling payments as needed. Strong communication and organizational skills are essential for success in this fast-paced environment.

Qualifications

• High school graduate or equivalent.
• Two years of experience in a medical office setting.
• Demeanor and compassion to work with pediatric patients with special needs.
• Excellent oral and written communication skills.
• Prior electronic medical records (EMR) experience helpful.
• Discretion in handling confidential information.
• Ability to sit at a desk working on a computer for prolonged periods.
• Must be able to lift up to 15 pounds at times.
• Bilingual preferred but not required.

Responsibilities

• Welcome patients and visitors in person and on the telephone, answering inquiries or referring to other staff.
• Obtain initial prescription from referring physician’s office for patient’s treatment, updates patient’s EMR chart with prescription and expiration date.
• Obtain initial authorization from insurance provider for patient’s treatment, updates patient’s EMR chart with authorization form and expiration date.
• Schedule appointments for new and existing patients in the electronic medical records system (EMR), ensures all patient paperwork and insurance information in patient’s chart is up to date, providing new paperwork for completion when needed.
• Coordinate communication with APT staff, referring physicians, and therapists to ensure needs of patients and families are met.
• Assist patients checking in for appointments using the kiosk when necessary.
• Collect co-pays for current visit or balances from prior visits.

Skills

Oral communication

Written communication

Compassionate

Discretion with confidential info

Ability to sit at a desk

Education

High school diploma or equivalent

Tools

EMR system

Job description

Associates in Pediatric Therapy is seeking a Patient Coordinator to welcome patients, coordinate intake and EMR updates, and ensure smooth scheduling in a pediatric setting.

The role focuses on accurate coordination with physicians, insurers, and therapy staff, maintaining patient confidentiality and handling payments as needed. Strong communication and organizational skills are essential for success in this fast-paced environment.