Payroll Specialist – Multi-Entity & Tax Compliance

Tom James Company; Franklin (TN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Generous Paid Time Off

Retirement Savings Plan

9 Paid Holidays

Profit Sharing

Employee Stock Purchase Plan

Job summary

Tom James Company is seeking a Payroll Associate to support multi-entity payroll processing, audits, and tax filings. This role ensures timely tax reporting, reconciles payroll-related accounts, and serves as a resource for employee payroll inquiries.

The ideal candidate will be detail-oriented, proficient in Excel, able to learn payroll systems quickly, and capable of balancing multiple priorities in a fast-paced environment while maintaining confidentiality.

Qualifications

• High School Diploma or equivalent.
• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred.
• 3-5 years of payroll experience preferred.

Responsibilities

• Process payroll for assigned entities accurately and in accordance with established schedules
• Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
• Assist in documenting workflows and supporting implementation or optimization of payroll systems
• Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
• Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
• Assist with payroll cash account balancing and related reconciliations
• Audit new hire payroll and tax setup to ensure compliance and accuracy
• Support special projects and process improvement initiatives as needed
• All other duties as assigned.

Skills

Excel

10-key data entry

Detail-oriented

Strong communication

Discretion and confidentiality

Analytical thinking

Payroll systems understanding

Independent worker

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred

Tools

Payroll software

General ledger workflows

Job description

Tom James Company is seeking a Payroll Associate to support multi-entity payroll processing, audits, and tax filings. This role ensures timely tax reporting, reconciles payroll-related accounts, and serves as a resource for employee payroll inquiries.

The ideal candidate will be detail-oriented, proficient in Excel, able to learn payroll systems quickly, and capable of balancing multiple priorities in a fast-paced environment while maintaining confidentiality.